Fleet/Transport Administrator

Job Title: Fleet/Transport Administrator
Location: Harlow, UK
Working Hours: 8:30 AM - 5:30 PM (1-hour lunch break)
Holiday: 25 days annual leave plus bank holidays

Our client is a leading construction business based in Harlow, dedicated to delivering high-quality projects nationwide. We are committed to maintaining a well-managed fleet to support our operations and ensure efficient project delivery. We are seeking a highly organised and proactive Fleet Administrator to join our team.

Job Overview: The Fleet Administrator will be responsible for managing and maintaining our fleet of vehicles, ensuring compliance with regulations, and providing administrative support to the fleet management team. The ideal candidate will have strong organisational skills, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:

• Fleet Management:
  • Maintain accurate records of all company vehicles, including registration, insurance, and maintenance schedules.
  • Monitor and schedule routine maintenance and servicing of vehicles.
  • Ensure all vehicles comply with legal and regulatory requirements.
• Administrative Support:
  • Handle administrative tasks related to fleet management, including data entry, filing, and correspondence.
  • Assist in the preparation of reports and documentation related to fleet operations.
  • Coordinate with suppliers and service providers for vehicle repairs and maintenance.
• Compliance and Safety:
  • Ensure compliance with health and safety regulations related to fleet management.
  • Maintain records of driver licenses and ensure all drivers are qualified and authorised to operate company vehicles.
  • Monitor and manage vehicle tracking systems and report any issues or discrepancies.
• Financial Management:
  • Assist in the preparation and management of the fleet budget.
  • Process invoices and payments related to fleet expenses.
  • Monitor fuel usage and manage fuel cards.
• Communication and Coordination:
  • Act as a point of contact for fleet-related queries and issues.
  • Communicate effectively with drivers, site teams, and management regarding vehicle availability and requirements.
  • Coordinate with HR to manage driver records and ensure compliance with company policies.

Qualifications and Skills:

• Previous experience in a fleet administration or similar role, preferably within the construction industry.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Knowledge of fleet management software and tools is an advantage.
• Attention to detail and a proactive approach to problem-solving.

Benefits:

• Competitive salary.
• 25 days annual leave plus bank holidays.
• Opportunities for professional development and career progression.
• Friendly and supportive working environment.
• Company pension scheme.