Flight Crew Training Planner

We are looking for a Flight Crew Training Planner  to join our team. On a daily basis you will be liaising with flight crew around the world, ensuring their training is current and they are able to fly. Are you interested? If so, let us tell you more.

You will be joining the Business Aviation Training Solutions team (or BATS for short), who manage flight crew training for both Luxaviation Group flight crew and external flight crew. The successful candidate will play a key role in ensuring that flight crew training, both in house and/or with contracted training facilities is planned, scheduled, delivered and recorded in compliance with statutory requirements and applicable Operations Manuals Part D.

Key Responsibilities

• Plan and book all ground and simulator training events for flight crew.


• Track and maintain the validity of crew training documentation, as applicable.


• Maintain training activity records using Excel, webforms and other applications as directed.


• Produce weekly reports to the department manager and Nominated Postholders as required.


• Manage the training related process for new pilot induction.


• Establish and maintain a sound knowledge of regulatory requirements for flight crew.


• Liaise with Nominated Postholder crew training staff for pilot licence and type rating queries / issues.


• Liaise with all internal departments and external training providers.


• Manage the Local Procedures Manual and update procedure, as required.


• Perform internal audit and quality checks.


• Support external compliance audits.


• Complete daily invoicing tasks.


• Support the manager in completing training revenue forecasts and other budgetary planning tasks.


• Complete ad hoc projects and tasks when assigned by the manager.


• Liaising with crew and external companies when booking Common Ground Course training.


• Caretaking of Scandlearn e-learning system for crew; by creating accounts and ensuring the system is operational at all times.


• Working alongside the flight operations team to ensure that all crew can be crewed to flights.

Candidate Specification

The successful candidate must have:

• Demonstrable experience in either a Training Administrator or Planner role and/or experience in an operational aviation environment


• Experience using Microsoft Office applications such as Microsoft Excel and SharePoint


• Ability to build relationships remotely with a complex and demanding client base


• Exemplary work ethic and innate proactive nature


• Strong multitasking and time management skills


• Strong organisational skills


• Excellent interpersonal skills with the ability to communicate effectively with internal and external stakeholders


• Confident and professional approach


• Strong and well developed presentation skills


• Intermediate to advanced Excel skills


• High levels of accuracy and attention to detail

The following experience/skills would be desirable:

• Knowledge of EASA Flight Crew Training Regulations and Requirements


• Experience working in a multi-cultural and global environment


• Previous experience in a similar role


• Experience using SalesForce


• Additional languages

This is a full-time role with some flexibility on start/end times. The role can be a hybrid working position with our main office base being in Duxford, Cambridgeshire.