Food Stores Administrator

We are working with a high end hospitality venue who cater for anything from tea and coffee for five to hospitality functions for 1,000, conference and events business - 51 weeks per year, seven days a week, delivering over 30,000+ business lunches a year! Wherever possible, they source local ingredients and cooking in house from scratch.

They are looking for an experienced administrator to assist in their catering stores. You will provide effective and efficient administration support in the processing, planning and delivery of information to the department for the operation of services and events to succeed, and to ensure company policies and processes are adhered to

Responsibilities:

• Raise PO’s and process invoices as required in line with company procedures.
• Provide effective communication between other departments and business stakeholders ensuring information is accurately recorded and communicated to the team.
• Help with general admin tasks for the stores & kitchen team in the planning process across the department for day to day and events business.
• Collation and printing of function sheets, briefing packs and event paperwork order templates to the stores team.
• Audit and review weekly wastage & transfer data through the purchasing IT system.
• Attend weekly and monthly team and site update meetings and event briefings as required.
• Process Purchase orders requests and reconcile supplier invoices in a timely fashion through the purchasing IT software, highlighting discrepancies as needed.
• Process internal food & beverage transfer paperwork through the purchasing software

Knowledge, Skills & Qualifications:

• At least one years’ experience of a similar role
• Good working knowledge of Microsoft Office & Teams
• Fluent in written & spoken English with strong communication skills.
• Ability to work under pressure, organised and efficient.
• Pride and excellent attention to detail.
• Distinctive, professional, warm and personable.
• Minimum level of a Basic Food Hygiene Certificate qualification.
• Demonstrate an understanding of IT systems and processes.
• Main hours of work are Monday - Friday, however during major events a flexible approach is required with occasional weekend work is required.