General Office Assistant - Law Firm

My client is seeking a General Office Assistant to join their busy team on a permanent basis in Central London.

This role reports to the Facilities Manager and is full time office based.

The Role

• Process new deeds/Wills/files etc electronically before sending to storage;
• deal with retrieval of current deeds/files/Wills etc upon request of fee earners;
• ad hoc tasks ie retrieving boxes, picking up confidential shredding sacks, laminating, binding documents and delivering personal packages, refreshments and stationery to departments etc;
• maintain the file destruction programme;
• convert manual processes into automated/electronic versions;
• digitise and scan paperwork to make the department as paperless as possible;
• categorise, scan and distribute post to fee earners/recipients;
• order bike, small van or international couriers from the suppliers of these services;
• collect and process outgoing mail;
• act as a point of contact for any enquiries;
• photocopy documents and plans as instructed by fee earning departments ensuring accuracy at all time;
• sign for courier deliveries and scan/deliver items when received;
• help with the banking run for the Finance team;
• check minor faults with photocopying machines (e.g paper jams) and call an engineer if fault persists, replace toner cartridges when necessary; and
• basic maintenance work for example changing a light bulb, roller towel, replacing batteries in door guards or help with moving equipment when required (training will be provided).

Requirements

• The firm are looking for a confident, enthusiastic individual, with good interpersonal skills, who can communicate with members of the firm at all levels.
• Reliability and attending to detail is of primary importance in this role.
• Experience is not necessary as full training will be provided.
• Must have the ability to attend work on a regular basis and be punctual as team working is extremely important.
• Multi-tasking is essential and we require someone who is a good team player, who is fit and able to carry heavy loads.
• A polite telephone manner and helpful attitude is required, and excellent timekeeping is essential.

Other Benefits

• 4x Life Assurance
• Permanent Health Insurance
• Medical Insurance (after successful completion of probation period)
• BUPA Cashplan (after successful completion of probation period)
• BUPA Health Assessment (after successful completion of probation period)
• BUPA Dental
• Auto enrolment in the firm’s Group Personal Pension Scheme (after 1 complete calendar month qualifying period).

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial Recruitment.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.