Graduate Project Coordinator or equivalent

Job Title: Graduate Project Coordinator or (Long-Term Role)
Location: Leatherhead, UK (International Company)
Salary: Up to £28.00 per hour
Hours: 40 hours per week, 5 days a week (Office-based)
Benefits: Car parking available, dynamic international environment

This role is a fantastic opportunity for a graduate looking to start their career in project coordination within an international company, offering a dynamic and supportive work environment. You’ll have the chance to develop valuable skills while supporting a high-profile client.

Overview:
Our client, a leading international company, is looking for a highly organized and motivated Graduate Project Coordinator to support their Aramco team in Leatherhead. This long-term role will involve a wide range of administrative and support tasks to ensure smooth operations for the project team. The ideal candidate will be a self-starter with excellent communication skills, an ability to work with both internal teams and external clients, and a keen eye for detail.

Key Responsibilities:

• Catering & Meetings:

  • Maintain and organize coffee/food orders for Aramco, ensuring timely and efficient service.

  • Coordinate meeting room bookings and catering for both internal and external meetings.

  • Organize seating and furniture arrangements to accommodate team changes (new joiners and leavers).

• Documentation & Communication:

  • Write project letters, number, issue, and file them appropriately.

  • Assist with document management activities including project admin lists/registers on SharePoint (e.g. vacation, IT equipment, catering, travel, letter logs).

  • Organize and maintain access for new starters and visitors, ensuring they have the necessary resources (e.g., SharePoint access).

  • Liaise with IT for any issues related to conference room setups and general IT needs for the project team.

• Support for Aramco Personnel:

  • Assist Aramco personnel in their relocation efforts, including accommodation, schooling, transportation, and other settling-in requirements for their families in the UK.

• Travel & Transportation:

  • Arrange business travel for team members, ensuring all logistics are handled smoothly.

  • Organize taxis, travel, and transport for visitors.

• IT & Office Equipment Management:

  • Ensure the TV monitor is ready for 11am toolbox talks, and distribute the corresponding toolbox notes.

  • Ensure photocopiers and other office equipment are functioning properly and replenished by IT.

• Technical Skills:

  • Use SharePoint, Word, Excel, and DocuSign effectively for document management, record-keeping, and project coordination tasks.

Qualifications & Skills:

• Essential:

  • Degree-level qualification (or equivalent experience)

  • Strong proficiency in Microsoft Office Suite (Word, Excel, SharePoint) and DocuSign

  • Excellent organizational and multitasking skills

  • Strong written and verbal communication skills

  • Ability to work independently and manage multiple tasks simultaneously

  • Comfortable interacting with both internal teams and external clients

  • Proactive, self-starter with a positive attitude

• Desirable:

  • Previous experience in an administrative, project coordination, or support role

  • Knowledge of travel booking, catering coordination, or IT systems

Personal Attributes:

• Strong attention to detail

• Flexible and adaptable in a fast-paced environment

• Customer service-oriented with a focus on efficiency

• A team player with the ability to work collaboratively with both the client team and internal departments

This role is a fantastic opportunity for a graduate looking to start their career in project coordination within an international company, offering a dynamic and supportive work environment. You’ll have the chance to develop valuable skills while supporting a high-profile client.