Group Accounts Payable Supervisor

Here at Ruby Energy, we continue our exciting growth with a brand-new vacancy for a Group Accounts Payable Supervisor to be based within our offices in Fleetwood.

As the Group Accounts Payable Supervisor, you will play an integral part in supporting the accounts payable function for multiple entities within the group. Your day-to-day responsibilities will include managing invoice processing, handling payment runs, reconciling accounts, and responding to vendor queries. You will also assist with employee expenses, inter-company transactions, and ensure compliance with internal controls. By collaborating closely with colleagues across departments and geographies, you will help maintain smooth financial operations while upholding high standards of accuracy and service. Your ability to manage competing priorities and communicate effectively will be key to your success in this varied and rewarding role.

Benefits:

• Working hours - Monday to Friday.
• Buy & Sell Annual Leave Scheme.
• Employee Assistance Programme (EAP).
• Access to Employee Health Scheme.
• Career development.
• Employee Recognition Incentives.
• Company events.
• Monthly dress down days.
• Tea & coffee facilities & On-site Canteen.
• Local discounts / benefits.

Main Responsibilities (but not limited to):

• Process vendor invoices and credit notes efficiently, ensuring all documentation is accurate and compliant with internal controls.
• Present payment amounts for approval during weekly payment runs, maintaining clear records of all transactions.
• Reconcile vendor statements regularly, addressing any discrepancies or queries from vendors promptly and professionally.
• Maintain up-to-date vendor ledger accounts by matching payments with corresponding invoices to ensure financial integrity.
• Support the business with vendor set-up processes using Sage 200, ensuring new suppliers are onboarded smoothly and accurately.
• Assist employees with expense claims, providing guidance and resolving issues as needed to facilitate timely reimbursements.
• Collaborate on inter-company vendor invoice processing and reconciliation activities to maintain accurate group accounts.
• Reconcile purchase orders against processed vendor invoices to confirm completeness and compliance with procurement policies.
• Manage accounts payable mailbox.
• 3-way matching: matching invoices to purchase orders and goods in records.
• Processing matched invoices for payment, generating payment proposal report and payment file, uploading to the bank for approval.
• Review of trade creditor report and aging review to clear old and unmatched items
• Support with audit and any accounts payable audit queries.
• Resolving posting errors on the in-house ERP system.
• Supplier statement and ledger management
• Act as the primary contact for suppliers and point of contact between finance and other teams within the business to ensure timely processing of invoices and payments.
• Supplier record management to maintain accurate information and follow process for changes, such as new/changed bank detail validation.
• Month end close deadlines and assistance with month end processes.
• Liaise and build working relationships across the business.

Key Requirements:

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• Experience of processing high volume of transactions in an Accounts Payable position is essential.
• Proficient experience of Microsoft Office software (i.e. Word, Excel, Outlook) and the use of Sage 200 desired.
• Good written and verbal communication skills, with the ability to express clearly and concisely.
• Excellent organisational skills and the ability to plan and prioritise own workload
• Able to work in a high volume, fast paced environment.
• High levels of organisation, team working and communication skills
• Strong experience in a similar role.
• High level of accuracy and attention to detail.
• Organised, persuasive, resourceful, flexible, ambitions, self-directing, passion for delivering objectives, comfortable challenging existing processes.
• Clear and effective communication skills with internal and external clients
• Must be a team player.

??????Who are we?

At Ruby Energy, we are more than just energy suppliers; we are champions of your progress, specifically tailored to empower SMEs. Our foundation is built on providing bespoke energy solutions that blend innovation with adaptability, ensuring that your business’s unique energy needs are met with precision.

Our Journey

Launched in 2002, we’re experts in commercial utilities and we know what it takes to deliver high levels of customer service. With our Head Office in Fleetwood, Lancashire, and offices in Manchester, we are positioned to serve businesses across the UK with dedication and excellence.

The Ruby Way

Ruby’s values are at the heart of everything we do:

Collaborative: We ensure your voice is heard. We listen to our customers and strive to deliver strong, responsive customer service.

Human: We give a personal touch and support to our customers and each other, treating everyone with respect and understanding

Committed: We use innovative solutions to improve our services and always stick to our word.

We pride ourselves on delivering consistently high levels of customer service and innovative products to organisations across all industries. Our vision is to become the best independent commercial energy supplier in the country. We aim to provide contracts that are straightforward, competitive, and most importantly, tailored to your business needs.

What you need to do now?

If you would love to join us as our new Group Head of Procurement, we encourage you to apply now!

Be part of our bright future and talk to Ruby today!

Job Types: Full-time, Permanent