Group Sales Administrator

As a Group Sales Administrator you will be the administrative backbone of our seven‑site Sales operation, delivering precise vehicle paperwork, compliant processes and seamless support that keeps every dealership running efficiently.

Responsibilities:

• Register and tax all vehicles accurately in line with DVLA and internal processes.
• Maintain accurate vehicle order records and upload revised documentation to digital deal files.
• Complete all sales and purchase paperwork in line with Group Sales Process and control standards.
• Prepare and maintain digital/physical deal files to full audit standard.
• Invoice vehicles accurately and on time.
• Produce required statistical and departmental reports for management and manufacturers.
• Work closely with Sales teams across all sites to ensure smooth, compliant transactions.
• Maintain orderly, accurate and secure administrative records.
• Liaise with auditors and support periodic deal file audits.
• Ensure compliance with CDD, AML, internal policies and data protection standards.
• Process invoices, payments, purchase documentation and finance settlements within authority levels.
• Assist with stock reconciliation, stock checks and month‑end financial processes.

Minimum Qualifications:

• Proven admin experience in a structured, process‑driven environment with exceptional accuracy and attention to detail.
• Strong Microsoft Office skills, particularly Excel for reporting, reconciliation and data handling, plus experience using a Dealer Management System (DMS).
• Experience processing vehicle registrations and taxation through DVLA systems such as AFRL or equivalent.
• Confident with numerical tasks including invoice and payment processing, maintaining accurate and auditable financial records.
• Excellent communication skills, able to collaborate across multiple sites and manage workload effectively in a fast‑paced, process‑driven environment.

Desirable Qualifications:

• Previous experience within a franchised automotive retailer or similar transactional environment.
• Experience working in an FCA‑regulated or compliance‑driven environment, including supporting internal or external audits.
• Familiarity with manufacturer standards, audit frameworks and multi‑site or centralised support operations.
• Basic understanding of accounting or month‑end processes, plus advanced Excel skills such as pivot tables and reconciliation reporting.
• Full UK Driving Licence

Porsche Retail Group are committed to promoting a culture that champions diversity and equal opportunities. PRG believe diverse teams are catalysts of innovation and create multiple new ideas. One of our priorities is to celebrate diversity in all its dimensions while shaping an aspirational and inclusive company culture.

In return, we offer

• Basic salary of £33,000
• 40hours per week - Monday to Friday, rotating between 8:30 - 17:30 and 9:00 till 18:00
• Option of a VW Group Vehicle at preferential leasing rates
• 35 days holiday per year, inclusive of bank holidays
• Life Assurance
• DC Pension Scheme
• Employee Assistance Program - support and advice on issues impacting your wellbeing
• Preferential rates on several products and services, including high street brands, restaurants, gyms and Porsche products

Centre:
Porsche Retail Group Head Office is located at the home of Porsche Cars GB. Located conveniently just off junction 12 of the M4, adjacent to a retail park, gym, petrol station and well-known furniture brands. Enjoy a heavily subsidised restaurant serving delicious breakfast and lunch options, along with a fantastic barista bar to fuel your day. Plus, we offer free on-site parking for all staff members. 

Company:
Headquartered in Reading alongside Porsche Cars GB Ltd, Porsche Retail Group (PRG) are owned wholly by Porsche Germany. We operate several Porsche Centres, Service Centres and a Trade Parts Distribution Centre in and around London and the South-East.

Our journey embodies the Porsche DNA, a love of sports cars and a passion for excellence and challenging the status quo.  Our centres feature state-of-the-art facilities and highly trained staff to ensure that the purchasing, servicing, and ownership experience of Porsche customers are of the highest quality.