Guest Services Assistant (Seasonal)

Key Responsibilities:

• Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible.
• Forward incoming items to clients promptly.
• Track and manage office stock, ensuring items are used efficiently before new orders are placed.
• Handle filing of contracts, receipts, delivery notes, and other relevant paperwork.
• Receive and verify deliveries, ensuring goods are marked off on order forms and invoices are accurate.
• Manage the logging in and out of mobile phones to and from clients.
• Organise the packing and shipping of items to clients, ensuring safe packing of hazardous materials.
• Assist with restaurant bookings, party planning, and organising transportation and security as needed.
• Help organise and execute events as required by the client.
• Perform word processing, filing, and other computer-based admin tasks, including accurate job logging.
• Maintain a clean and organised workspace.
• Adhere to company policies, procedures, and health and safety regulations.
• Provide cover for colleagues during absences.
• Ensure office pets are cared for and arrange any veterinary appointments.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Previous experience in office administration.
• Experience processing invoices and managing stock control.
• Proficient in MS Office (Word, Excel, Outlook) and internet use.