Head Office Receptionist and Administrator

Join our dynamic team, in this role that is pivotal to the smooth running of our head office and creating a welcoming environment. You will be the organised administrator of the team, the one who keeps everything moving forward, allowing the rest of the organisation to focus on supporting young people.

Please find full details of how to apply via our website in the advert below. The deadline for application submissions is 23:59, Monday 03 June 2024.
We are striving to better represent the young people we support and therefore are particularly keen to increase applications from minoritized ethnic groups, Black/Black British, Muslim and male candidates as they are currently under-represented in our organisation. We also encourage applications from people with relevant lived experience.
If you need an adjustment to be made to any part of the recruitment process, please let us know as soon as possible.
Who are we?

We are a leading youth homelessness charity based in the Southwest, working with over 1,500 young people. At 1625ip we are driven by Social Justice and Passion: we strive to do something that matters and take pride in seeing the results of our work in social outcomes and improving young peoples lives.
What you will be doing:

Being a natural organiser, you will follow set processes and even when working under pressure, you will make sure you cover the nuts-and-bolts part of your job with ease.
You will play a key part in ensuring that the health and safety at our head office is adhered to and you will conduct regular checks to identify any potential hazards and risks and will implement corrective measures as needed.
Using your detail-oriented skills, you will ensure nothing gets missed in running reception at our busy head office.
Being an admin pro, you will process information and create documents in Microsoft Word and Excel.
Being empathetic and understanding, you will serve as the first point of call for visitors and young people.

You will be in the FAST (Facilities and Systems) team and your line manager will be our Central Services Manager.
At 1625ip we are led by our Competency Development Framework. This connects our values to our behaviours in everything we do and gives us the tools to develop. The framework ensures our recruitment is better informed, applications and interviews are behaviourally based and job profiles are developed on the how of a job.
No prior experience? No problem! We believe in your potential and are committed to providing training and support to help you thrive. If you have transferrable skills and you are interested in this role, but you are worried about the application process, please get in touch with us. We encourage you to have an informal chat with the recruiting manager to discuss how your personal or professional experience and skills could be transferred to this role. Details of how you can do that are further down in this advert.
Contract details

Hours per week:

37.5 (set hours of Monday-Friday, 08:45-17:15 with 1 hour for lunch)
Contract type:

Permanent
Pay:

£24,702 - £25,978
The location:

You will be based in Kingsley Hall, close to Bristols main train and bus stations as well as the vibrant city centre.
Important dates

Application deadline closes:

23:59, Monday 03 June 2024.
If you have not heard from us by

the end of the day on Wednesday 05 June 2024 , please assume that your application has been unsuccessful on this occasion.
Interviews are on

Wednesday 12 June 2024.
Application information

Ready to see yourself in this rewarding role? We cant wait to hear from you.

To access the Job Pack and submit an application, please visit the vacancy page on our website
You will be asked to answer 5 questions at the end of the Word application form. These are required to ensure your application can be shortlisted.
Please note the online e-application form cannot be saved so we recommend you prepare your Word application form before you start filling in the e-form.
Please get in touch with us if a hard copy of the application form would be preferred. We will organise a time for you to collect it from and return it to Kingsley Hall (our main office in Old Market). An online application will then be created for you.
A few benefits at 1625ip

In return for your dedication, we offer:

A generous annual leave entitlement of 30 days per annum plus all Bank and Public Holidays
A supportive and approachable team with an emphasis on colleague wellbeing
I feel grateful to work here every day! The work feels useful and worthwhile and I feel like I am able to make a difference for our young people (From Colleague Wellbeing Survey 2023).
I couldnt be happier with the opportunities and support I have received in my career progression that has led me to my dream job! See what other colleagues have said about their career development with us on our website.
Our team members are very supportive of each other and through monthly Reflective Practice session we are always learning from our own and each others experiences.

Equitable opportunities for everyone

We believe those with a criminal record should have an equal chance to become employees or volunteers and encourage applications.
As an organisation who safeguard and promote the safety and welfare of children, young people and adults at risk, any job offer will depend on a satisfactory DBS (Disclosure and Barring Service) check. We comply fully with the DBS code of practice and undertake to treat all applications for positions fairly. For successful candidates with a criminal record, a risk assessment process will take place with the recruiting manager.
We also pride ourselves on being an equitable opportunities employer for everyone regardless of age, disability, gender identity, race, religion and beliefs, sex and sexual orientation.
Please see our Policies section on the website, for further information.

TPBN1_UKTJ