HR Administrator

Here at Samsic UK, we provide expert commercial cleaning, efficient facilities management, and reliable security solutions. We are now looking for an HR Administrator to support our team with administrative tasks, compliance, and onboarding, amongst other duties that may come your way. We will provide you with training and mentoring, however, you should have some experience working in HR focused administrative role.

Job Title: HR Administrator

Reports to: Head of HR

Location: CV6 4QH

Job Purpose:

The function of the HR Administrator role is to provide a professional, confidential, and administrative HR service to the business. To be the first point of contact for colleagues regarding onboarding, recruitment, training, and contractual queries. 

HR Administrator will support our HR Department with required HR practices and objectives that will provide an employee-oriented high-performance culture within the business. You will be required to perform in HR functions and rapidly learn to overcome its challenges. Reporting directly to the HR Manager and working closely with colleagues to ensure all HR duties are undertaken in accordance with employment law and company policies, ensuring any risk to the business is minimised.

The Role Key Responsibilities and Duties include:

HR duties:

• Support the Recruitment Department with the entire onboarding process including but not limited to, creating and/or managing: Internal ads, offer letters & employment contracts, and arranging and supporting with induction/onboarding experience 

• Carry out Right to work checks for current employees who’s right to work are due to expire and right to work checks for all new hires. • Maintain records of personnel-related data (payroll, personal information, leavers) in both paper and the database and ensure all employment requirements are met 

• Liaise with other departments or functions (payroll, IT, SHEQ etc) when required 

• Support the Payroll Department by providing the relevant documentation/information in a timely manner 

• Carry out the DBS checks for all and current employees 

• Carry out the applications for passes for the Virgin Contract 

• Ensure that the Probation Procedure is being adhered to and all parties involved are following it 

• Carry out reference checks for new employees 

• Manage the HR inbox in a timely and professional manner 

• Produce and submit reports on general HR activity on a monthly basis 

• Assist in ad-hoc HR projects 

• Ready to perform any ad-hoc duties as instructed by HR Officers, HR Manager or HR Director

Administrator Responsibilities:

• To be a proactive member of the team. 

• To be an ambassador for the department

• To highlight and help resolve any issues/challenges/ within the office

• To represent the company in a positive, professional manner at all times

• To be prepared to support fellow managers in any meetings required

Experience and Knowledge: 

• Proven experience as an HR Administrator or relevant human resources/administrative position 

• Knowledge of human resources processes and best practices 

• Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular) 

• Experience with HR databases and HRIS systems (e.g. Templa) 

• Ability to work with DBS and Right to Work software 

• Outstanding communication and interpersonal skills 

• Ability to handle data with confidentiality 

• Good organizational and time management skills 

• CIPD certification is an advantage 

• Meticulous attention to detail. 

• Effective HR administration and people management skills 

• Exposure to payroll practices

Requirements: 

• Ability to multitask and Flexibility to work at multiple locations if required

• Excellent IT skills

Benefits

25 days annual leave (excluding bank holidays) + 2 days extra holiday when you have your birthday

Cycle to work scheme and Tech Scheme