HR Administrator

Job Title:               Payroll/ HR Administrator   - Maternity Cover                      Location - Hertford

Reporting to:         HR Manager                                             Role: On site 

Responsibilities:

• Administration of payroll using the ADP system. Obtaining and verifying data from various departments in order to prepare and process payroll on a monthly basis and dealing with any pay queries from employees.


• To maintain the current timesheet platform Zoho Forms


• Assisting the HR Manager with correspondence, administration of personnel records and keeping the HR system up-to-date


• Providing administration support for meetings as and when required 


• Management of sickness policy. Analysing on a monthly basis and initiating actions required


• To act as a contact for Operations staff when they are absent, notifying the Operations Department and following up on the required paperwork with individuals/ line managers following any periods of sickness etc


• Assist with ad-hoc financial reporting and analysis as needed


• Administration of Company’s defined contribution pension scheme; complying with auto enrolment legislation; calculating and processing contributions each month


• To take ownership of the Site Fitting Rota Database. Ensuring that the correct pay rates are maintained both annually and on an ad-hoc basis as required

• To check, upload and process monthly timesheets for site fitting and production staff ensuring that overtime is ready for payroll

• Liaise with the Operations Manager regarding any timesheets queries/ anomalies

• Obtain a monthly list of rota adjustments from the Operations Department

• Reconcile absences recorded on timesheets against those on the Company software liaising with the Operations Department to rectify any anomalies

Personal Specification

Excellent written and oral communication skills. Confident dealing with a wide range of people.

Attention to detail 

Excellent relationship building skills

Ability to proficiently use Microsoft Word, Excel and PowerPoint

Can deliver at pace. Is a multi-tasker who reacts well to challenges and can anticipate needs

Is motivated to work without close supervision

Can consistently meet deadlines

Flexible in approach to work

Comfortable both working in a team and on their own

Takes ownership for key tasks and sees things through to conclusion

Is resilient. Not afraid to challenge or make decisions within the role parameters

Displays a high level of discretion and tact in handling sensitive and confidential matters

      Is trustworthy, honest and reliable

Able to work independently and as part of a team

Benefits

• 34 Holidays including public and bank holidays & birthday off (25+8+1) / pro rata for part time staff 


• 5 % employers pension contribution


• Access to retail discount scheme as instant saving, discounted e- vouchers, discounted shopping cards


• Access to free counselling and support phone line via Westfield Health


• Long service awards and extra holidays after 10 years of service


• Company sick pay scheme