HR & Payroll Administrator

MRD Recruitment is delighted to be recruiting a HR & Payroll Administrator on behalf of our Engineering client, who are a global leader in their respective field. Reporting into the HR Manager, the HR & Payroll Administrator will be based in Falkirk 5 days a week.

The successful HR & Payroll Administrator, based in Falkirk, will be responsible for the provision of administration to the site. Ensuring accurate and timely processing of payroll, maintaining the HRIS, support the administration and coordination of recruitment activities and support the delivery of site communications, as directed by the HR Manager.

Key Responsibilities and Accountabilities:

• Transactional HR and payroll support for the site
• Administering a payroll of circa £4M annually.
• Process monthly payroll accurately and on time, including new starters, leavers, and changes.
• Maintain payroll records and ensure compliance with statutory requirements.
• Liaise with finance and external payroll providers as needed.
• Manage pension contributions, benefits, and deductions.
• Prepare payroll reports and respond to payroll-related queries.
• Support recruitment activities including event planning for circa 10 roles annually.
• Provide administrative support for training.
• Maintain and update employee records in the HR system.
• Support the onboarding and offboarding process, including contracts, right-to-work checks, and exit interviews.
• Assist with recruitment administration, including posting job ads, scheduling interviews, and preparing offer letters.
• Monitor and manage employee absence records, including sickness and holiday tracking.
• Provide reporting data in support of KPIs, Gender Pay Gap Reporting and any other statutory reports as required.
• Support the coordination of occupational health appointments.
• Transactional support for the maintenance of HR, Payroll and benefits contracts.
• Ensure compliance with employment laws and internal policies and procedures.
• Prepare HR reports and metrics for management.
• Assist with audits and ensure data accuracy and confidentiality.
• Act as a point of contact for employee queries regarding HR and payroll matters.
• General administrative support as required

Essential skills, knowledge & behaviours

• Proven experience in HR and payroll administration.
• Knowledge of payroll software (e.g., Sage, ADP, Xero) and HRIS systems.
• IT literate.
• Strong understanding of employment law and payroll regulations.
• Excellent attention to detail and organisational skills.
• Ability to handle sensitive information with discretion.
• Ability to prioritise own workload.
• Strong communication skills at all levels within the organisation.
• Able to proactively support change.