HR Assistant

HR
Assistant

Office based, Dumfries | £27,976 to £30,946 |
Monday to Friday, 9am to 5pm

Keep people processes moving. Empower our teams to look after vulnerable
young people.

We are looking for a confident and highly
organised People Assistant to join our People Team.

This is a varied, hands-on role supporting
recruitment, onboarding and HR processes across Greenleaf. You will work
closely with care managers, helping them follow processes, keeping important
tasks on track and making sure deadlines, records and compliance requirements
are not missed.

You will need to be comfortable taking
ownership of your workload, following up with managers and working
independently without needing close day-to-day supervision.

At a glance

• £27,976 to £30,946,
  depending on qualifications and experience
  
• 29 days’ annual leave
  
• Additional annual leave linked
  to length of service
  
• Employee Assistance Programme,
  including confidential counselling
  
• Employee discounts and savings
  
• Health cash plan,
  including dental, optical and physiotherapy support
  
• Internal development opportunities
  
• Monday to Friday office hours
  
• A varied role where you can build practical HR experience
  

What you’ll
be doing

You will support the People Team across the
employee lifecycle, including:

• Coordinating recruitment, interviews, references and safer
  recruitment checks
  
• Preparing contracts, onboarding documents and induction
  arrangements
  
• Maintaining HR systems, data maintenance, employee records and
  compliance documentation
  
• Supporting managers with absence, probation, flexible working and
  other routine HR processes
  
• Monitoring deadlines and following up with managers when actions
  are outstanding
  
• Responding to day-to-day HR and administrative queries
  
• Preparing letters, audits, reports and employee documentation
  
• Supporting investigations through note-taking, document collation
  and timelines
  
• Helping to manage leavers, exit processes and employee feedback
  
• Supporting staff wellbeing, engagement and employee voice
  activities
  
• Contributing to the company newsletter and wider internal
  communications
  

The person
we’re looking for

You will be someone who:

• Is exceptionally organised and able to manage competing priorities
  
• Has strong time-management skills and follows tasks through to
  completion
  
• Is confident communicating with managers and respectfully
  challenging or chasing when needed
  
• Can keep processes moving and hold others accountable for agreed
  actions
  
• Works with accuracy and pays close attention to detail
  
• Is comfortable working independently and using their own initiative
  
• Communicates clearly and professionally
  
• Handles sensitive information with discretion
  
• Is confident using IT systems, databases and Microsoft Office
  
• Enjoys improving processes and bringing structure to a busy
  workload
  

You should have relevant administrative
experience and a suitable HR qualification, such as CIPD Level 3 or Level 5 or
an equivalent Business qualification. Previous HR experience and knowledge of
residential childcare would be advantageous but not necessary.

Please note that Greenleaf does not
currently offer employer visa sponsorship. Applicants must already have the
right to work in the UK without requiring sponsorship.

Why this
role matters

Although this role is based at Head Office
rather than within one of our homes, your work directly supports the teams
caring for our children and young people.

By keeping recruitment, onboarding, employee
records and HR processes well organised, you will help managers focus on
leading their teams and delivering consistent, high-quality care.

Ready to
join our People Team?

If you are organised, confident, dependable
and comfortable taking ownership of a busy workload, we would like to hear from
you.

Apply today and help us build the strong,
well-supported teams that make a difference for our young people.