HR Coordinator

Windcat is building out its HR function, and the HR Coordinator will play a hands-on role in making that happen. You’ll keep the day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and you’ll help us introduce our first HR system. This is a good role for someone with HR administration experience who wants to develop their career as an HR generalist.

Key responsibilities

• Maintain accurate, up-to-date employee records and HR databases and produce HR reports as needed

• Coordinate onshore recruitment administration, including job postings, application tracking, interview scheduling, candidate communication and preparing offer documentation, and assist with crew recruitment as required

• Run the onboarding process, including pre-employment checks (such as  right-to-work checks, references and BPSS checks), induction logistics and probation review tracking

• Manage the leaving process, including exit paperwork, exit interview scheduling and system updates

• Support the rollout of our new HR system, including data collection, record set-up, testing and user support, and act as the day-to-day system administrator once it is live

• Prepare and issue contracts of employment, contract variations and other employment documents

• Organise training and development activities, including booking courses, maintaining training and certification records, and flagging renewals

• Act as a point of contact for employee and manager queries, signposting complex issues to the HR Advisor or HR Manager

• Provide administrative support for employee relations processes, including meeting scheduling, note-taking and document preparation

• Support flexible working requests and family-friendly leave administration

• Provide accurate payroll information to the Payroll Manager, including starters, leavers and changes

• Assist with the implementation and communication of HR policies and procedures

• Support the wellbeing programme and employee assistance provision

• Contribute to HR projects and initiatives that improve processes and employee engagement

Person specification

Essential

• Previous experience in an HR administrator, assistant or coordinator role

• CIPD Level 3 (or working towards it) or equivalent experience

• Excellent attention to detail and accuracy in managing records and documents

• Strong organisational skills, with the ability to prioritise a busy and varied workload

• Clear written and verbal communication skills

• Confidence in handling confidential information with discretion

• A practical, problem-solving approach, and the ability to build good working relationships

• Flexibility to take on a range of HR tasks as the function develops

• Ability to travel across the UK and to the Netherlands occasionally, with notice

Desirable

• Experience of using or implementing an HR information system

• Exposure to employee relations processes

• Basic knowledge of UK employment law, including recent updates to the ERA

• Experience in maritime, offshore, or another shift-based or rotational workforce