HR Support

HR Support 

Location: Dartford 

Hours: Monday to Friday 8:00am - 5:00pm

Start date: ASAP

Reporting to : Molly McGranaghan – HR and Business Support Manager

Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector. Via our standards and reputation within this industry we have successfully attained a solid foundation of varied blue-chip clients both commercial and public.

The HR Support would be working closely with the HR and Business Support teams to carry out onboarding tasks for new starters which requires someone organised and confident. They will also be responsible for completing right to work checks, DBS (Disclosure and Baring Service – Criminal Records) checks, producing and reviewing annual leave reports for department managers and other miscellaneous duties for the HR and Business Support team. This could include supporting the HR and Business Support Manager with business changes and implementing new projects.

The aim of the HR and Business Support Team is to ensure the efficient and satisfactory functionality of the personnel, building, IT, telecoms, mobiles, fleet and running of Artic Building Services to guarantee smooth running of the business.

Skills Required:

• Organised


• Confident


• Pro-active


• Trustworthy


• Due diligent / Accurate


• Work well in a team and individually


• Efficient in Microsoft Word, Excel and Outlook


• Have good people skills and be able to manage engineers

Job Duties:

Onboarding

• Produce offer letters for potential new staff


• Draft contracts of employment for new employees


• Complete right to work checks for potential new employees


• Chase new and existing employees for up-to-date information


• Obtain references for new employees from their previous employers


• Set up new employees on the absence management system (E-Days)


• Undertake DBS checks for new employees and renewals for existing employees


• Book in (and chase) reviews and probation appraisals for new employees and line managers


• Collate, manage and chase completion of onboarding tasks for other team members


• Auditing new employees documents to ensure correct and can be added to payroll by Finance team
  

Absence Management

• Produce a weekly Annual Leave report and issue to the department managers


• Review feedback from managers and make amendments where necessary


• Help with day-to-day queries from team members


• Collate finalised reports and issue to payroll

Other

• Support with processing leavers and payroll updates each month


• Help with the implementation and management of performance


• Provide day to day support of HR Manager where needed


• Providing departmental Monthly Updates for Management


• Support the Talent Acquisition officer where required


• Provide holiday cover for Talent Acquisition officer

Health and Safety:

As a member of the team, you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others who may be affected by your actions, and to follow all guidance and instructions given in this respect.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post. Job descriptions should be regularly reviewed to ensure they are an accurate representation of the post.