HR Systems, Payroll & Data Administrator

Payroll Administration

• Process monthly payrolls accurately and on time, ensuring all UK payroll data is complete, authorised and compliant with internal procedures and statutory requirements.


• Administer UK payroll changes including new starters, leavers, salary changes, overtime, shift payments, holiday payments, bonuses, expenses, Benefits in Kind and other payments or deductions.


• Assist the payroll provider in processing statutory and occupational payments, including sick pay, maternity, paternity and other relevant statutory payments.


• Apply court orders, attachment of earnings, pension deductions, salary sacrifice arrangements and other third-party instructions accurately.


• Review payroll input and output reports, raise queries with authorised contacts and ensure payroll information is accurate before approval.


• Notify approved contacts when payroll output is ready for review and support the approval process in line with agreed deadlines.


• Maintain accurate payroll records and file monthly electronic payroll reports and processing data in accordance with data retention and audit requirements.


• Administer pension processes, including auto-enrolment, opt-outs, opt-downs, scheme leavers, salary sacrifice applications and uploads to pension provider systems.


• Provide payroll data to authorised contacts to support pension reporting, audit requests and other business reporting requirements.


• Work collaboratively with Finance, HR and other stakeholders across the Group to resolve payroll queries and support analysis of payroll data.

HR Systems Administration

• Support the day-to-day administration, maintenance and accuracy of HR systems, including HCM, payroll and associated records.


• Maintain confidentiality when accessing and handling employee and payroll data, ensuring information is managed in line with data protection requirements.


• Manage system access, permissions and user set-up, ensuring appropriate controls are in place for end users.


• Provide technical support and guidance to end users, responding to queries and helping colleagues use HR systems effectively.


• Manage HR system queries and service requests through emails and face to face.


• Support system testing, maintenance, development and enhancements, ensuring changes are implemented effectively and communicated where required.


• Create, publish and review HR and payroll reports, including data governance, goals and appraisals, salary upload, absence and end-of-year reporting.


• Monitor query trends and system data to identify opportunities for additional training, process improvement or system enhancements.


• Undertake any other reasonable duties within the scope of the role as requested by management.

Preferred Skill & Experience

• Working within a manufacturing or multi-site organisation.


• Working with a payroll bureau or outsourced payroll service provider / In-house experience


• Using HRIS, Infor HCM or similar HR/payroll systems.


• Experience of system administration, user access management, reporting or data governance activities.


• Supporting system changes, process improvements or project delivery.

Essential Skill & Experience

• Processing payroll from start to finish in a deadline-driven environment.


• Handling payroll changes, statutory payments, deductions and pension administration.


• Maintaining accurate employee, payroll or HR system records.


• Responding to payroll or HR system queries from colleagues, managers or authorised contacts.


• Working with confidential information and applying appropriate data protection standards.

Preferred Qualifications

• CIPP qualification or working towards a payroll qualification.


• Training or certification in HR system administration, reporting or data management.

Essential Qualifications

• GCSE Grade C/4 or equivalent in English and Mathematics.


• Recognised payroll qualification or equivalent payroll experience.


• Competent user of Microsoft Excel and other Microsoft Office applications.