HS Administrator

The Health & Safety Administrator plays a vital role in supporting the effective delivery of workplace health and safety practices by ensuring all documentation, training, and compliance processes are accurately managed and maintained. This role requires strong organisational skills, attention to detail, and the ability to coordinate multiple tasks efficiently, from reviewing safety documentation and maintaining records to scheduling inductions and training sessions. The successful candidate will demonstrate a proactive approach, excellent communication skills, and a solid understanding of health and safety regulations, enabling them to support audits, ensure compliance, and assist the Health & Safety Manager in promoting a safe and compliant working environment.

Key Responsibilities

• Review health and safety documentation to ensure compliance with company policies and relevant regulations


• Maintain and update records of risk assessments, method statements, and safety procedures


• Schedule and book site inductions for new employees, contractors, and visitors


• Confirm induction attendance and ensure all required documentation is completed prior to start dates


• Coordinate and book mandatory health and safety training sessions


• Track training completion and maintain accurate training records


• Communicate with employees and managers to ensure all induction and training requirements are met


• Support audits and inspections by preparing and organising relevant documentation


• Assist the Health & Safety Manager with administrative tasks and reporting

Skills & Experience

• Previous experience in an administrative role, ideally within Health & Safety or a compliance-focused environment


• Good understanding of health and safety regulations and documentation (e.g. risk assessments, method statements)


• Strong organisational skills with the ability to manage multiple tasks and priorities effectively


• Excellent attention to detail and accuracy in record-keeping and data management


• Proficient in Microsoft Office (Word, Excel, Outlook) and general IT systems


• Effective communication skills, both written and verbal, with the ability to liaise at all levels


• Ability to coordinate and schedule training sessions, inductions, and meetings efficiently


• Experience maintaining and tracking training records and compliance documentation


• Ability to work independently as well as part of a team


• Proactive and adaptable approach with strong problem-solving skills