Human Resources Coordinator

Are you a talented HR Coordinator looking for a new dynamic role? This is a 12 month FTC opportunity that offers a competitive salary and a hybrid working pattern.

This is a full time, permanent position, based Aberdeen, with a hybrid working pattern, offering a competitive salary. An ideal opportunity to join a highly innovative and diverse team.

As HR Coordinator you will be the first line and transactional support for all HR customers, taking enquiries, managing the HR Shared Services team’s email inbox and Service Desk requests and forwarding e-mails as appropriate

Key activities will include:
Taking enquiries and responding to customers via email and logging all requests in ServiceDesk (HR Case Management system) and tracking the progress and updating the customer when necessary
Accurately entering employee data into HR Information System “iConnect” including updating manual and electronic personnel files
Checking invoices for subsequent approval and payment (example: Invoices from Benefit providers, Removal Companies etc)
Scanning of paper personnel files to establish and maintain efficient shared filing systems for paper and electronic documentation
Monthly reports for Company Benefit Scheme for new joiners and leavers
Recording customer complaints and escalation to the Team Leader as appropriate
Assisting employees with Employee Self Service (ESS) and benefits enrolment and changes
Preparing accurate payroll paperwork and input to iConnect within planned monthly deadlines and dealing with initial payroll queries from employees
Benefits and Pensions Administration, including Long Service Awards
Providing support to HR Managers and HR Business Partners as required for recruitment campaigns, induction training, minute taking (disciplinary and grievance investigations), long-term sickness, maternity cases etc
Preparation of job offers, employment contracts, bonding agreements and associated materials such as compensation plans and benefits packs.
Monitoring absence data and managing long term sick record
Handling voluntary exit interviews, analysis and reporting on trends

We’re looking for:
HR Degree – Preference will be given to candidates with HR Degree
CIPD Qualified - Preference will be given to candidates with CIPD qualification
Experience in generalist HR administration post
Shared Services experience is desired
Exceptional organisational skills and the ability to thrive in a fast-paced, high-volume environment
Enthusiastic, high-energy individual capable of managing multiple priorities effectively
Openness to international collaboration and the ability to work with remote teams
Proficiency in digital tools and technologies related to HR administration

If this sounds like your next move, please get in touch.