Hybrid Admin & Digital Marketing Assistant

Company Description
Optimus Coach Academy is one of the world’s leading providers of professional coach training. We offer certified coach training programs for individuals and organisations. that are accredited by the International Coaching Federation (ICF), The European Mentoring and Coaching Council (EMCC) and finally the Associate of Coaching (AC) We have a focus on psychology-based coaching approaches with practical application of theory in coaching.

Due to the growth of the company we are looking for the right individual to join the team.

Role Description
This is a full-time remote role as an Admin & Digital Marketing Assistant at Optimus Coach Academy. You'll be responsible for supporting the Marketing Director and the Operations Manager as well as the students. You will be involved in daily operational tasks and admin support. You will also work closely with the Marketing Director to assist with the development and execution of marketing strategies, campaigns, and events.

This role will be varied with daily, weekly and monthly tasks: you'll be managed by our Operations Manager and will work closely with other members of the team.

Salary and compensation
£26,000 - 30,000 depending on experience
Flexible working is supported
Generous holiday
Fully remote role

Administrative Assistant Role & Responsibilities
Administrative Assistant Role & Responsibilities
Scheduling training sessions in Google Calendar
Ensuring invites are accepted and following up with unaccepted invitees
Ensuring correct ratios for training and mentoring
Updating the learning portal daily with recordings
Ongoing Communication with students via email and social media
Weekly Scheduling and sending of student emails
Supporting Operations manager
General administration duties
Updating scheduling tools
Managing Zoom rooms and Zoom storage capacity
Scheduling social media on 3 platforms, managing student social media groups and responding to messages
Data entry

Administrative Skills & Expertise
Essential
At least 3 years of experience working in an administration / support role
Experience of G-suite including email and scheduling
Strong written and verbal communication skills.
High level of organisational skills and time management skills
Ability to plan ahead, problem solve and prioritise tasks
Excellent attention to detail and accuracy
High level of confidentiality, tact, diplomacy and reliability.
Professional client handling and relationship building with all clients, senior management and cover groups
Strong interpersonal skills and a professional executive communication style
Independently follows up on tasks and stays ahead of arrangements and requirements, displays good use of initiative and follow through to completion.
Comfortable with data and spreadsheets

Marketing Assistant Role & Responsibilities
Coordinate and schedule weekly social media campaigns on Facebook, Instagram and LinkedIn
Explore new ways to increase reach/ engagement /followers across Facebook, Instagram and LinkedIn
Support with content curation - including weekly blog, social media campaigns, email newsletter
Support with the management of the main website and the updating of website content and social media profiles
Monitor and report on the performance of social media campaigns
Monitor and report on the performance of email marketing campaigns
Analyse and track key social media metrics
Prepare marketing emails and materials to be distributed to new potential leads
Respond to social media comments
Personal reach out through 1-2-1 emails for specific prospects in the database
Proofreading and editing content where necessary
Conduct monthly competitor and marketplace analysis

Marketing Assistant Skills & Expertise

Essential:
At least 2-3 years of experience working in a marketing assistant /marketing executive role
Sound knowledge of how different social media platforms work with

experience using social media management tools and analytic software for scheduling, monitoring conversations and measuring campaign success.
Strong understanding of social media platforms and experience managing social media campaigns.
Capacity to work independently and deliver results autonomously.
Can think on your feet & develop innovative, cross-platform ideas that will get noticed and grow acquisitions.
Confidence to propose new and different solutions to existing practices.

Desirable:
Familiarity with Zoom, AddEvent, Hubspot, and Kajabi
Knowledge of the training/coaching industry
Design skills on Canva
Zapier Automation

Personal attributes
Ability to follow process workflow maps.
Flexible and adaptable approach to work.
Reliable and calm under pressure.
Good organisation, communication and administrative skills.
Meticulous attention to detail and the ability to work under pressure
Strong time management skills.
Willingness and enthusiasm to work with and support teams and practice groups.
Problem-solving skills and eagerness to overcome challenges
Positive attitude and creative
Strong technical skills, especially in Gmail applications, digital marketing software and social media platforms