IMS Coordinator

IMS Coordinator – Roles and Responsibilities

Purpose

To support the effective operation of the Integrated Management System (IMS) by coordinating system content, quality records, and related data, ensuring the IMS remains current, reliable, and fit for purpose.

Specific Requirements

• Support the effective operation of the Integrated Management System, ensuring it reflects current business arrangements and approved ways of working.
• Ensure IMS content is maintained across all management system areas, and that periodic reviews and agreed updates are coordinated and implemented.
• Provide administrative support to the SHEQ function, including support with system documentation, records, and related information.
• Support the collation and organisation of quality‑related data arising from project inspections, audits, non‑conformances, corrective actions, and reviews.
• Maintain trackers and registers to support visibility of quality activities, reviews, and actions.
• Highlight missing, incomplete, or overdue quality information to the Quality Manager.
• Support internal and external audits, client reviews, and management reviews by coordinating IMS and quality‑related information and evidence.
• Act as a point of contact for general IMS queries and support users in accessing and understanding IMS and quality information.

Essential Requirements

• Experience in an administrative or coordinator role within a quality, SHEQ, or construction environment
• Good understanding of quality systems or Integrated Management Systems (IMS)
• Experience supporting audits and collating information for reviews or assurance activities
• Strong attention to detail and ability to identify missing or incomplete information
• Good communication skills, with ability to support teams in accessing and understanding system information

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