Information Manager

Role: Information Manager / Document Controller

Location: South Yorkshire site visits + remote

Hours: Flexible

Duration: Permanent

Salary: £40,000 - £60,000 dep on exp

Industry sector: Civil Engineering / Water

Would suit someone in: Quality Assurance, Information Management, Technical Document Control

I am currently recruiting for an Asset Information Lead to support multiple clients across the Infrastructure Framework within the business. Managing a large multi-step process for closing out/handing over projects.

What you will be doing:

Project Co-ordinator
Organising meetings with client and project team
Holding Project tracking meetings, complete a tracker spreadsheet in meeting and cover of key areas aligned with the close out process.
Arrange and hold Key Meetings with client according to the programme and Documentation for Close out suite

Close out Champion
Support team on the close out process, via emails, teams
Complete Power points to train new starters, feedback on rework and Customer Service.

ADS System (Carbon and Financial Commissioning)
Client ADS System: understand the Engineering Spec to make sure it is aligned to the Asset Commissioning, Carbon and making sure financial is aligned to the work item
Quality assurance: Ensuring the project is completed to a high standard to prevent rework
Quality check and support the site team to populate the ADS draft Workbook and upload once completed to the client ADS system, lease with the team on queries from client.

AIDE System (Asset Commissioning)
Upload data for the Assets that have been commissioned and upload the information, once the project has been structured.

Document Control
Quality check and uploading of documents to the Close out spreadsheet and folders and quality check of documents being uploaded.
Upload completion close out suite to A-site ready for key meetings and closing out of project
Document storage: Setting up, copying, scanning, and storing documents in physical and digital records
Document distribution: Distributing documents to project team members and client and ensuring accurate information is distributed throughout the organisation
Reviewing documents and making revisions to ensure accuracy
Responsible for the timely, accurate and efficient preparation and management of documents.

What we will need from you
* Ability to travel to and work on-site in a construction environment. (Includes Multiple Sites)
* A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
* Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level
* Ability to adapt quickly to changes in process and communicate to internal customer base.
* Numeracy and literacy skills
* Good interpersonal skills, at all levels of the organisation
* Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)
* Flexible working hours to accommodate business needs and requirements
* Basic knowledge of SharePoint, Asite, Microsoft Visio,
* Basic knowledge of Quality Assurance Systems
* Basic knowledge of B.I.M. (Building Information Modelling)

What we can offer you
* Competitive salary
* Car allowance
* 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
* 3 additional long service days achieved after 3, 7 and 10 years
* Private medical insurance for yourself (with the option to buy family cover)
* Defined contribution pension scheme matched up to 8%
* Enhanced maternity, paternity and parental leave
* 2 days volunteering opportunities
* Flexible and Agile working (dependent on your role)
* Employee Assistance Programme - including financial advice and guidance.
* Professional membership fees
* Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
* Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
o Critical illness insurance (with option to purchase for your partner)
o Dental Insurance
o Travel insurance
o Cycle to work scheme
o Retail vouchers/payroll giving/activity pass for top leisure attractions

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