Internal Project Manager

Company: Pegasus Concepts Ltd
Reporting to: Managing Director
Location: Office based
Salary: Dependent on experience

Role purpose

Manage the successful delivery of signage, digital print, interior branding and fit-out projects, from initial client brief through to installation and final handover. Obviously this covers a wide range of knowledge so we would look to start you in the areas which you have experience in and develop your role further.

You will coordinate with the clients, designers, and Operations manager to ensure projects are delivered on time, within budget and to the agreed quality standards. The role includes managing projects for dental, healthcare, retail and commercial clients, taking account of site access, operational requirements and disruption to occupied premises.

Key responsibilities of project planning and scheduling

* Establish each project’s scope, budget, responsibilities and completion dates.

* Review client briefs, site surveys, drawings and specifications to identify missing information before work starts.

* Develop and maintain project schedules covering design, approval, procurement, production, delivery and installation.

* Coordinate resources across multiple projects, resolving clashes and updating plans when priorities change.

Client and stakeholder management

* Act as the main point of contact for clients throughout project delivery.

* Coordinate with practice managers, client project teams, main contractors and other trades.

* Agree installation arrangements, access requirements and working hours, particularly in operational dental practices and healthcare premises.

Design, production and installation coordination

* Ensure approved artwork, dimensions, specifications and drawings are available before production begins.

* Monitor supplier and subcontractor progress against agreed commitments.

* Confirm that materials, equipment, labour and site arrangements are ready for installation.

Budget and commercial control

* Monitor project costs against approved estimates and budgets.

* Identify and record changes to scope, assessing their effect on price, resources and programme.

* Provide accurate completion information and supporting records for invoicing.

Risk, safety and quality

* Maintain a proportionate record of project risks, issues, owners and actions.

* Coordinate required site documentation, including risk assessments and method statements where applicable.

Information management and improvement

* Maintain organised project folders in SharePoint, including briefs, quotations, approved artwork, schedules, job sheets, photographs and handover records.

* Use Outlook, Teams and project records to communicate actions, deadlines and changes.

Person specificationEssential

* Experience managing projects in at least one of the following areas - signage, print, interiors, shopfitting, construction or a related environment.

* Strong organisational skills and the ability to manage several live projects.

* Practical understanding of scheduling, budgeting, resource planning and risk management.

* Competence with Microsoft 365, including Excel, Outlook, Teams and SharePoint.

Desirable

* Knowledge of signage manufacture, print production and installation methods.

Work Location: In person
Only candidates based in UK and eligible to work in UK are allowed