Internal recruitment & HR Coordinator

HR & Recruitment Assistant
Rugby | Up to £28,500
Full Time | Permanent - Fully office based

Hours: Monday to Thursday 8.14-4.15 and Friday 3.45 finish

Macildowie are working with a client based in Rugby who are looking to recruit an experienced HR Assistant to support across both recruitment and training. This is a fantastic opportunity for someone looking to build on their HR and resourcing experience in a people-focused and process-driven environment.

Working closely with the HR Business Partner and wider management team, you'll play a key role in delivering efficient end-to-end recruitment and supporting the coordination of training across the business.

Key Responsibilities

Recruitment

• Partner with hiring managers to create engaging job descriptions and adverts
• Proactively source talent using job boards, social media, and networking
• Screen applications and coordinate shortlisting
• Support the hiring process end-to-end including issuing contracts and onboarding documents
• Carry out right to work checks and reference collection
• Maintain and update the employee database with new starter details
• Regularly review and negotiate supplier agreements, rebates, and fees
• Manage referral processes and payments
• Report on recruitment activity and identify process improvements

Training

• Maintain training records and book sessions using PowerApps, Excel, and Unit4
• Coordinate with training providers and delegates to ensure smooth delivery
• Handle logistics such as venues, accommodation, catering, and course materials
• Issue course briefs, manage feedback, and post-training evaluations

General HR Admin

• Organise internal events, budget meetings, and conferences
• Ensure HR system data is accurate and up to date
• Send internal HR comms such as announcements and policy updates
• Dispatch welcome packs and oversee employee surveys
• Support the HR team with ad-hoc projects and general administration

What We're Looking For

• Previous experience in recruitment, resourcing or HR coordination
• Strong communication and organisational skills
• Confident using job boards and recruitment platforms (LinkedIn Recruiter, etc.)
• Proficient with Excel and comfortable working with systems like Unit4
• Detail-oriented, with a proactive and positive attitude
• Able to build strong working relationships with stakeholders
• REC (CertRP) qualification is a bonus, but not essential

Interested?

This is a great opportunity to join a collaborative and supportive HR team in a varied role where you can truly make an impact.
To apply or find out more, reach out to Bree Jameson at Macildowie.

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.