Invoice Processing Administrator

• Ensure supplier invoices are correctly coded to the appropriate cost centres and accounts.
  
• Process and validate invoices within the accounting/procurement system.
  
• Investigate and resolve discrepancies relating to pricing, quantities, or tax.
  
• Collaborate with procurement teams, suppliers, and internal stakeholders to address queries.
  
• Monitor approval workflows and follow up on outstanding authorisations.
  
• Maintain accurate records and supporting documentation for audit purposes.
  
• Help to identify opportunities to enhance efficiency and improve automation within invoice processing.
  
• Ensure all activities comply with company policies, payment terms, and relevant tax regulations.
  
• Carry out 3 -way matching of invoices against purchase orders and goods received notes.
  
• Assist with month -end processes, including accruals, reconciliations, and reporting.
  

Requirements

• Proven experience in an accounts payable, finance, or procurement operations role.
  
• Familiarity with invoicing processing systems or ERP platforms (e.g., SAP, Oracle, NetSuite)
  
• Knowledge of VAT/tax rules (especially relevant in the UK/EU context)
  
• Organised with good time management