Invoicing & Portal Administrator

Invoicing & Portal Administrator

Wholesale Retail Sector

West End, London

Full Time Office Based - Monday to Friday

One to One Personnel is proud to be working with Reebok, our global brand client who is looking to hire an Invoicing & Portal Administrator to join their team at their flagship offices based in the West End of London.

Role Summary

As a portal specialist you will be supporting the upload and monitoring of invoices for key accounts, including buying groups and digital customers. The ideal candidate will have strong organisational skills, a solid understanding of Excel, and a keen attention to detail. This role will involve regular interaction with our customer portals to manage data uploads, troubleshoot issues, and maintain efficient operations.

Preferred Skills

• Bachelor Degree
• Basic experience or internship in a similar role, preferably in an administrative or operations position
• Strong proficiency in Excel
• Attention to detail with a high level of accuracy in data entry
• Ability to troubleshoot basic technical issues and work with other departments to resolve them

Roles and Responsibilities

• Take responsibility for uploading invoices onto customer portals, ensuring accuracy and completeness
• Regularly monitor customer portals to track the status of uploaded invoices, ensuring that they are successfully processed
• Address any discrepancies or issues as they arise, collaborating with other teams if necessary (accounting, finance, customer service etc)
• Data Organization & Reporting: Organize data effectively. Use Excel to manage, track, and report on invoice statuses
• Generate and share regular updates with relevant stakeholders
• Assist in identifying opportunities to streamline the invoice upload and monitoring processes

The scope of the roles and responsibilities may expand or be varied depending on the needs of the Company’s business to adapt to changing market conditions

Benefits

• 25 days holiday
• 60% staff discount across the brands
• Staff sample sale & staff Christmas gifts