Junior Personal Assistant

Owen Reed is looking to recruit a Junior Personal Assistant to provide proactive and professional administrative and general support to a PA for a top law firm in London.

To provide high-quality administrative and organisational support, assisting a PA in delivering an exceptional service to lawyers and clients.

• Answering the telephone: taking accurate messages, transferring calls appropriately, and following up as necessary.
• Running errands: coffee or sandwich runs, ad hoc stationery purchases, researching/purchasing gifts or birthday cards, delivering files/papers to lawyers at Court, greeting visitors, and directing deliveries.
• Photocopying, printing, and creating bundles.
• Scanning and manipulating PDFs.
• File management: hard copy filing, e-filing, indexing, archiving, and maintaining accurate records at all times.
• Maintaining contacts database and managing contact lists.
• Processing expenses.
• Printing emails.
• Entering timesheets.
• Audio and copy typing.
• Assisting with travel arrangements, including drafting itineraries, booking restaurants/hotels, and confirming reservations.
• Assisting with ad hoc projects.
• Helping out with the wider PA team and reception when required.

• Positive, energetic, and proactive.
• Enjoys working as part of a team.
• Keen learner, active listener, helpful, courteous, and professional.
• Punctual, reliable, and discreet.
• Thrives under pressure.
• Willing to "muck in" where necessary.
• Approachable, with the ability to naturally build strong, positive relationships.
• Happy to complete more routine tasks when required.

• 1–2 years’ legal administrative or PA work experience.
• Excellent English language and grammar skills.
• Proficient in Word, Outlook, PowerPoint, and Excel (experience with iManage and MS Teams advantageous).
• Strong internet research skills.
• Excellent attention to detail.
• Professional and courteous telephone manner.
• Advanced communication skills, both oral and written.