Junior Project Coordinator

Company : Zaha Hadid Architects

Job Type : Full Time

London

Number of Applicants

000+

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Job Description - Junior Project Coordinator

At Zaha Hadid Architects, we are seeking a Junior Project Coordinator on a 12 Month Fixed Term Contract to join our growing team in London. In this role you will responsible for providing administrative services and support for a Masterplanning Project.Cluster Project Support

Support with monthly reporting and related documents.
Document control, including naming of deliverables and maintaining letter trackers.
Archiving files received from the client and consultants, and ensuring they are readily accessible to the team.
Maintain the project folder structure on the local server and project SharePoint.
Assist the team with formatting documents as needed.

Other Areas of Responsibility and Administrative Support

Provide ad hoc administrative and coordination support to the project leaders.
Attend meetings where necessary, developing an awareness of key participants and topics of the Masterplanning project.
Schedule meetings and conference calls, including sending invitations.
Assist in preparing meeting documents and collecting meeting agendas as required.
Format minutes of meetings and attendance lists.
Maintain an archive of meeting recordings, including downloading and editing videos as necessary and saving them on the internal server and project SharePoint.
Support project leaders in liaising with clients and consultants.
Liaise with accounts and other departments on behalf of the project leaders.
Assist with invoices, invoice tracking and related documentation.
Assist with documentation related to project submissions.
Coordinate with Reception for meeting room bookings, post and couriers.
Coordination with Cluster Administration Team regarding project-related travel and bookings

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities
Adequate experience as a junior Project Coordinator or equivalent role

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Junior Project Coordinator

Job Description - Junior Project Coordinator

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