Keys Administrator/Assistant

Job Description

Keys Assistant 

About the Role 

We are looking for a highly organised Keys Assistant to join our team and take responsibility for the day-to-day management, administration and organisation of keys across our property portfolio. This is an office-based role suited to someone with strong administrative and organisational skills, excellent attention to detail and a methodical approach to keeping accurate records. Previous experience in a similar administrative, property or facilities role would be highly advantageous.

What You'll Be Doing 

• Managing the onboarding and offboarding of keys for buildings within the portfolio.

• Recording and maintaining accurate key details on internal systems.

• Tagging new keys with QR codes and ensuring they are correctly stored.

• Organising and maintaining the key cupboard and ensuring keys are easy to locate.

• Managing the posting and tracking of keys sent to clients and other parties.

• Recording and following up on missing keys.

• Coordinating access to keys through reception.

• Maintaining accurate records of all keys and supporting the backlog of building onboarding.

• Ensuring keys are correctly archived or removed when properties leave the portfolio.

What We're Looking For 

• Strong administrative and organisational skills.

• Excellent attention to detail.

• A methodical and reliable approach to record keeping.

• Comfortable working with systems and maintaining accurate information.

• Good communication skills.

• Ability to manage multiple tasks and priorities.

• Previous experience in an administrative, property, facilities or similar role would be highly advantageous

• Comfortable working fully office-based.
  

Salary and Benifits

• Working Hours: 20 hours per week
  


• Salary: £14,500 per annum
  


• Contract: Permanent


• Working Hours: Monday & Tuesday, 9:00am–3:00pm; Wednesday, 9:00am–6:00pm
  


• Location: Fulham, London
  Working arrangement: Office-based 
  

Eligibility

This role supports UK-based employment. Applicants must have legal authorisation to work in the UK. The company reserves the right not to make an appointment for this position.

If you're organised, practical and enjoy keeping things running smoothly behind the scenes, we'd love to hear from you.