Legal Assistant - Residential & Corporate Property

An exciting opportunity has arisen to work for a friendly and supportive law firm based in Ferndown.

Hours of Work: Monday to Friday, 9am-5pm

You will provide high level secretarial and administrative support to fee earners in a busy conveyancing department.

Key responsibilities:

• Fast and accurate audio/dictation processing and copy typing
• Preparing and drafting general correspondence in letter and email format
• Being the first point of contact for all clients in person and on the telephone
• Liaising with clients, other lawyers, estate agents, mortgage brokers etc. on a day to day basis to deal with straightforward non-technical queries.
• Diary management (including arranging meetings etc.)
• Email management (taking action where appropriate)
• Printing billing guides, monitoring payment bills by way of diary reminders
• Time recording on the firm's electronic accounts system if required
• File opening / closing and archiving in accordance with the firm's accounting and client care procedures
• General office duties such as filing, photocopying and scanning
• Keeping the firm's electronic document storage system up to date in all matters
• Storage of Deeds in accordance with the firm's procedures
• Preparation of contracts and bundles of supporting documentation on sale matters
• Requisitioning standard searches on purchase matters
• Assisting the fee earner in preparing reports to clients
• Preparing standard correspondence and supporting documentation at exchange of
• Contracts.
• Dealing with all pre-completion matters including preparation of financial statements/apportionment statements
• Administering completions and preparing applications for registration for submission to the Land Registry
• Providing prospective clients with quotes and converting them into work
• Undertake any other duties that may be necessary and/or appropriate to the role
• Assisting with other departments as the need arises

Skills required:

• Efficient and accurate word processing
• Excellent written and verbal communication skills
• The ability to work independently
• The ability to work under pressure and to cope with a varied and often fast-moving office environment
• To present a smart and professional appearance and manner
• Excellent IT skills including Word, Excel and Outlook
• Personal qualities required:
• Excellent telephone manner and interpersonal skills
• A helpful, friendly and patient approach
• A good sense of humour
• Dedicated and committed.
• Excellent time-keeping

Benefits

Benefits include Health Benefit Scheme & Free onsite parking