Legal Personal Assistant

Legal Personal Assistant (Private Client Team)

• Annual Salary: £32,000 (Depending On Experience)
• Location: Guildford (Office Based)
• Job Type: Full-time

Our client, one of the largest legal practices in Surrey and a leading firm in the Southeast, is seeking a Legal Secretary to support a team of 5, along with 2 PA’s and 1 Legal Secretary. This role is crucial in supporting our Private Client department to deliver outstanding client service through expert, clear advice and assistance. If you have a strong background in legal secretarial work, particularly within Private Client services, and thrive in a supportive and progressive environment, this position is for you.

Day-to-day of the role:

• Prepare correspondence and documents through audio-typing and word processing.
• Administer filing, including the opening, closing, storage, and retrieval of client files in line with office procedures.
• Prepare mail and enclosures for dispatch and arrange for all copying as needed.
• Make appointments, arrange meetings, and maintain an up-to-date diary for the principal.
• Prepare the conference room for meetings and provide refreshments as requested.
• Provide support to other secretaries and guidance to junior and temporary secretaries.
• Attend to clients both in person and on the telephone in a professional and friendly manner.
• Undertake specific training as required and take responsibility for self-development.
• Ensure the confidentiality of all the firm’s and clients’ documentation and information.
• Operate the firm’s Case Management System and maintain high standards of document presentation.
• Consider improvements to the efficiency of the department and undertake other duties as required.

Required Skills & Qualifications:

• Substantial previous Legal Secretarial experience, including at least 1 year in Private Client services.
• Fast touch-typing speed.
• Intermediate or advanced IT skills in relevant packages.
• Demonstrates high levels of accuracy and professionalism in client communication.
• Well-developed interpersonal, social, and communication skills.
• Ability to work proactively, manage priorities, and cope under occasional pressure.
• Preparedness to take on varied tasks as required by fee earners.
• Demonstrates a clear commitment to the firm and a genuine interest in legal work.

Benefits:

• Competitive salary with annual salary review and bonus scheme.
• 5% employer pension contribution and Death in Service benefit of 4x salary.
• Interest-free season ticket loan and paid professional memberships.
• Private medical cover, company sick pay, and Cycle to Work scheme.
• Employee Assistance Programme and Health and Wellbeing initiatives.
• 25 days holiday plus Bank Holidays, with enhanced leave options.
• Flexible/hybrid working arrangements and opportunities for sabbaticals and study leave.
• Extensive CPD programme and support for personal career progression.

To apply for the Legal PA position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role to Mark Watts at Reed, your local Legal Recruitment Specialist.