Legal Receptionist/Administrator

Legal Receptionist & Administrative Assistant
Location: Bedford
Salary: £26,000
Hours - Monday to Friday, 09:00 – 17:30

Are you a Receptionist with previous experience of working within a legal firm (ideally) or a professional services environment? ACS Staffing Solutions have an exciting opportunity for a Legal Receptionist/Administrator to join a well-established law firm in Bedford.
Key Responsibilities:

• Manage incoming calls via the switchboard, directing them to the appropriate extensions.
• Greet and assist clients and visitors in a professional and courteous manner.
• Keep clients informed of appointment delays and provide general assistance as needed.
• Accurately relay messages via email or telephone in a timely manner.
• Maintain and update the room booking system to ensure efficient scheduling of meetings.
• Assist with accounts administration, including cash handling and cheque preparation.
• Ensure all relevant charges and bills are correctly recorded in the accounts system.
• Maintain confidentiality and adhere to data protection regulations at all times.
• Sort and date-stamp incoming post and prepare outgoing post using the franking machine.
• Oversee the organisation and upkeep of the reception area, ensuring a professional environment.
• Assist in managing junior reception team members and providing guidance where necessary.

About you ...

• Strong organisational skills
• Excellent communication skills, both written and verbal.
• Good time management and the ability to work efficiently under pressure.
• Ability to work independently and collaboratively as part of a team.
• A professional telephone manner with a strong customer-focused approach.
• A minimum of 12 months’ experience in a receptionist role (e.g., legal, professional service)
• Competence in using office software and a willingness to learn new systems.
• Prior experience in accounts administration – desirable, not essential
• Previous experience in mentoring or overseeing junior team members - desirable

This role offers a competitive salary up to £26k and opportunities for career development within a professional and structured environment. If interested, please apply here for immediate consideration.
This role offers a competitive salary up to £26k and opportunities for career development within a professional and structured environment. If interested, please apply here for immediate consideration.