Legal Secretary

Our client are seeking a full time Legal Secretary to join their Agriculture and Estates Team.

You will work as part of an administration team to provide professional, proactive, high-level administrative support to an allocated group of fee earners and to the wider fee earning team.

• Communicate effectively with a wide variety of people.
• Support and build working relationships with the team leader and wider team members.
• Liaise with staff from other departments and external contacts as required.
• Accurately maintain and update client and other relevant contact details on the firm’s database.
• Process all forms including client questionnaires and money laundering forms.
• Assist in maintaining compliant and accurate file management and office systems.
• Develop and maintain a good level of understanding of firm policy and process.
• Carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies.
• Proofread all work, checking for spelling and grammar.
• Open files, ensuring compliance requirements are met.
• Prepare report bundles both electronically and manually.
• Prepare completion statements and accounts forms.
• Schedule and manage deeds to ensure records are kept up to date.
• Clarify instructions from fee earners if unclear or if deadlines are not explicit.
• Provide support to other secretaries within the team and provide cover as necessary.
• Ensure work is completed to a high standard and meets required deadlines.
• Expert in software packages such as Microsoft Word, Outlook, and Excel to produce correspondence and documents.
• Format, paginate, number, and present documents in the firm's house style.
• Use a case management system.
• Use the HMRC and HMLR portals for submitting Stamp Duty Land Tax returns and HM Land Registry applications.
• Maintain a positive and professional approach.

You will have the ability to contribute at an operational level, with excellent communication skills and can demonstrate general skills in:

• Strong administration experience.
• Positive, enthusiastic, and professional approach.
• Strong attention to detail, high-level organisational skills, and reliability.
• Self-motivated with an ability to use own initiative and a desire to learn

What's in it for you?

• 25 days holiday (FTE) plus Bank Holidays.
• Long Service holiday award – 1 extra week every 10 years of continuous service.
• Private Healthcare with BUPA (offered after probation is passed).
• Scottish Widows Pension Scheme (5% employer / 5% Employee).
• Staff Profit Share and Individual Performance Bonus Scheme.
• Salary sacrifice (Pensions, Staff Profit Share).
• Life Assurance - 4 x salary / Permanent Health Insurance.
• Paid CSR Day.
• Enhanced Maternity/Paternity Leave.
• Subsidised gym membership.
• Electric car scheme.
• Agile/Hybrid Working Policy.
• Dress for your Day Policy.

Interested

Please call Michelle Topley on or email your CV to . Alternatively apply online.