Legal Secretary - Commercial

Legal Secretary

• Location: Ipswich
• Job Type: Full time (Hybrid)
• Working Hours: Monday to Friday, 9am-5pm

We are currently looking for a skilled Legal Secretary to join our client's team The successful candidate will provide essential support to a partner and wider team role is ideal for individuals with commercial law experience and proficiency in SOS Case Management software. The position is office-based with flexibility to work from home (minimum 3 days in the office) and the convenience of free parking available.

Day-to-day of the role:

• Digital Dictation (Big Hand)
• Manage administrative tasks for a partner and wider team, ensuring smooth office operations.
• Handle correspondence, draft legal documents, and prepare communication on behalf of the legal team.
• Maintain and organise files, updating case management system (SOS)
• General office duties such as assisting with post, filing, answering the telephone, updating third parties such as agents and brokers
• Opening files and sending out initial correspondence
• Preparing exchange documentation, transfer deeds, stamp duty forms and land registry searches
• Setting up completions to include raising invoices and drafting completion statements
• Undertaking AML/ID checks
• Carrying out searches, SDLT, Land Registry & title registrations
• Preparing contract packs
• Raising/replying standard enquiries
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Assist with billing, invoicing, and other financial documentation as required.

Required Skills & Qualifications:

• Previous experience as a legal secretary, with a background in commercial law, landlord & tenant and agriculture.
• Knowledge of legal documentation and terminology.
• Previous experience of using Big Hand Dictation, InfoTrack, Lender Exchange, LMS and Land Registry is essential.
• Proficiency in SOS Case Management software is highly advantageous.
• Excellent organisational and time management skills.
• Strong communication abilities, both written and verbal.
• Ability to work efficiently under pressure and meet tight deadlines.
• Proficient with Microsoft Office and adaptable to new software.

Benefits:

• Competitive salary.
• Free on-site parking.
• Opportunity to work within a supportive and professional team environment.
• Exposure to a variety of legal tasks and responsibilities.

To apply for this Legal Secretary role, please submit your CV detailing your relevant experience and your interest in this position.