Legal Secretary - Commercial Property

A fantastic opportunity has arisen for an experienced Commercial Property Legal Secretary to join my clients team in their Winchester, Hampshire offices.

Job Purpose

To assist the allocated fee earner in their day to day running of a caseload.

Job Duties

You are appointed to assist the members of the Commercial Conveyancing practice area in carrying out their duties and responsibilities. You will be expected to work as a team member within your practice area and the firm. The purpose of the role is to support a Senior Solicitor and Legal Executive undertaking administrative work and minor fee earning work and the preparation of standard documents.

Key Responsibilities:

• Attending to clients in person and on the phone taking messages and assisting where appropriate;
• Managing file opening, closure and archiving;
• Assisting with paperwork and completion processes;
• Accurate production of correspondence and documentation including through the use of digital dictation;
• Completing accounts paperwork;
• Photocopying, scanning, faxing, printing, filing and other general administrative tasks;
• Undertake file closure activity ensuring balances are appropriately actioned and client confirmation is issued;
• Produce draft letters and emails to send clients and external organisations;
• Prepare mail and enclosures for dispatch;
• Opening, closing and retrieval of client files;
• Providing quotes to prospective clients;
• General secretarial duties such as booking appointments and rooms etc;
• Issue the client care letter via email or post;
• Answer telephone and take messages;
• audio/copy typing of letters and forms/documents,
• Confidence with IT systems to include Microsoft Word, Excel and ideally PowerPoint;

Skills & Experience:

• Fast and accurate audio typing skills;
• Previous experience working in conveyancing;
• Experience of a case management system;
• Good understanding of the conveyancing process with clear demonstrable experience as a conveyancing secretary or conveyancing executive/assistant;
• Competent user of Word, Outlook and Excel;
• Excellent audio typing skills;
• Previous experience as a Legal Secretary is essential;

Should you have any questions or wish to apply please do not hesitate to contact Clear Legal Recruitment Limited.

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days, please assume your application has been unsuccessful.