Legal Secretary - Private Client

Legal Secretary - Private Client

Chippenham
Permanent, Full time

My client is recruiting for a Private Client Legal Secretary to join their Chippenham offices, with a culture that values creativity, hard work, individuality, ambition, and fun! They offer competitive pay, fantastic employee benefits, and the opportunity to grow in a thriving, forward thinking environment. This is more than a job; it is a chance to develop new skills and be an integral part of the firm’s success.

Job Purpose:

To work within the Private Client department providing high quality administrative support and secretarial services. Engage with the team and clients to build and develop strong workingrelationships and contribute towards making the firm an inspiring and successful place to work.

Typical Activities: Responsibility for: -

• Dealing with all administrative duties relating to client transactions and secretarialrequirements including but not limited to:

- Managing Fee Earner’s diary

- Preparing files for billing

- Screening incoming calls

- Typing of correspondence, photocopying, filing and opening new files.

- Sorting and prioritising mail, emails and messages

- Dealing with client’s matters where appropriate

- Supporting in all areas of work where appropriate

• Provision of a reliable and efficient service to clients
• Provision of a professional & friendly service to clients with the ability to recognisewhen clients may be going through a difficult process e.g. divorce or family transactions.
• Preparation of straightforward legal documents
• Commitment to the LEXCEL standards, the requirements of the Law Society andto understand them.
• Being familiar with the basic requirements of the Solicitors Accounts Rules whichaffect the receipt and payment into the bank of cheques and the accounting of clients’ monies.

Support with: -

• Liaison with clients and other parties to update and ensure awareness of transactionprocess at the appropriate times.
• Postal duties as required
• To support with reception cover as required

Skills & Experience required:

• Proven experience of Legal Secretary work, ideally in undertaking Private Client LegalSecretary work
• To have the ability to remain calm, polite and focused when dealing with different situations
• To have excellent communication skills both verbal and written
• The ability to build relationships and work collaboratively with all employees
• Sound general administrative experience
• Great attention to detail
• To enjoy a varied workload and working at pace
• To be able to produce a high standard of work when under pressure
• The ability to make sound decisions taking ownership when required
• To present in a professional manner
• To have excellent IT skills including Microsoft packages