Legal Secretary/Administrator

I am looking for Legal Secretaries and Administrator's with experience in Conveyancing to join a Top 50 law firm at their office In Chelmsford.

Working in their Residential Property team comprising of 60 members across their 7 branches, the Residential Real Estate Assistant is an exciting role where you will work to provide professional and dedicated support to a team leader.

Accountabilities

The successful candidate will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:

• Able to update clients and agents regularly and provide email and phone cover when team leader is not available
• Drafting contract packs and ad hoc letters
• Preparing files for completion and attending to post-completion matters through to file closure
• Able to show initiative when responding to queries and actively try to seek solutions to problems
• Supporting and building working relationships with the team leader and wider team members
• Effectively liaising with staff from other departments and external contacts as required
• Accurately maintaining and updating client and other relevant contact details on the firm's database
• Processing all forms including client questionnaires, money laundering form
• Assisting in maintaining compliant and accurate file management and office systems
• Proof reading all work, checking for spelling and grammar
• Preparing report bundles both electronically and manually
• Preparing completion statements and accounts forms
• Scheduling and managing deeds to ensure records are kept up to date
• Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit

The candidate

Joining the firm you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.

You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.

Skills required:

• Positive and professional approach
• Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers
• Attention to detail
• Strong organisational skills
• Work efficiently and effectively under pressure and to deadlines
• Self-motivated and reliable with an ability to use own initiative
• Positive and professional approach
• Legal secretarial experience and or experience of audio typing or digital dictation would also be highly desirable.

What you can expect

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

This is truly a firm who values their employees and are delighted offer training and support and career opportunity.

Please contact me today to discuss your application.