Licensing Administrator

My client is seeking a Licensing Administrator to join their expanding Licensing team, with the role based in their Glasgow office. You'll be part of a busy, collaborative leisure and retail team that thrives on delivering high-quality results.

This is a fantastic opportunity to join a growing and successful organisation that values dedication and performance. In return, you’ll receive a competitive salary package and the support to develop your career through structured training and progression opportunities.

The Role

As Licensing Administrator, your responsibilities will include:

• Filing correspondence and premises licences

• Recording premises licence details in the case management system

• Closing cases via both the case management and financial systems

• Photocopying, certifying, and mailing licences to clients

• Scanning and uploading all relevant licences and notifications

• Preparing, scanning, and mailing licensing applications, and logging them appropriately

• Providing general administrative support to the licensing team

• Maintaining accurate spreadsheets and licence records

• Updating and managing client extranets

• Assisting with invoicing and online payments of annual fees

• Supporting project administration as needed

Skills and Experience

The ideal candidate will bring:

• Previous experience in a legal administration role

• Familiarity with licensing processes (preferred)

• A strong focus on client service and attention to detail

• Excellent communication skills and a confident, approachable manner

• Proficiency with IT systems and case management platforms

• A proactive, team-oriented attitude

The Team

You’ll be joining a dynamic Licensing team that supports a diverse client portfolio—ranging from pubs, bars, restaurants, festivals, and football clubs to hotels and national retailers. It’s a fast-paced, rewarding environment where your contributions will make a direct impact.