Logistics and Business Administrator

Ashtead Technology is looking for a proactive Logistics and Business Administrator who thrives in fast-paced environments and enjoys supporting a wide range of business operations. This role supports our global activity, coordinating the movement of equipment and people, supporting high-value AI projects, and working closely with internal teams, clients and logistics partners around the world.

What you’ll be doing:

• Contribute to global operations by supporting the business with all freight forwarding movements locally and internationally.


• Managing import/export documentation, customs entries, EORI records and delivery paperwork with precision.


• Making sure all logistics activity meets regulatory, customs and compliance requirements.


• Liaising with clients to approve export, return and re-export documentation for hire equipment.


• Sending pre-alerts, tracking shipments and supporting in-country arrivals when needed.


• Partnering with sales and project teams to ensure logistics quotes are accurate and incoterms are agreed early.


• Raising and managing purchase orders for freight agents, vendors and project needs.


• Checking import entries, resolving issues and arranging amendments where required.


• Providing vital administrative support to AI project commercial and delivery teams.


• Coordinating global travel, accommodation, visas and certifications for project personnel


• Processing offshore timesheets and supporting contract management and invoicing

What experience you'll bring:

• Previous experience within the freight industry, including dealing with sea/road freight preferred.
  


• Knowledge of Incoterms 2020.


• Experience in UK customs formalities and in handling / producing transit documentation.


• Strong administrative skills with experience in a fast paced position.


• Working knowledge of MS office packages / ERP systems.

Who we are:

Established in 1985, Ashtead Technology is a leading provider of subsea equipment rental solutions, advanced underwater technologies, and support services to the global offshore energy sector. With over 40 years of experience, we specialise in enabling customers to understand the subsea environment and manage offshore energy production infrastructure, including offshore wind farms and oil and gas platforms. Our offering spans the entire lifecycle of these infrastructures, with over 85% of our equipment fungible across both markets.

Headquartered in the UK, Ashtead Technology operates globally with over 600 staff and more than 30,000 assets, making us one of the largest independent rental fleets in the industry. We continue to invest in equipment and have a strong in-house engineering capability to provide the most technologically advanced solutions. Our growth, driven by strategic acquisitions and organic expansion, culminated in a successful IPO in 2021, with shares now trading on the AIM market of the London Stock Exchange.

What we can offer:

• A dynamic & collaborative team environment where your contributions are valued, and your ideas welcomed.
  


• Guidance & support from the experienced leaders you work with who are committed to your success and professional development.


• A positive and inclusive company culture that fosters collaboration, creativity, and mutual respect among team members.