Logistics Coordinator

Hotcam is one of the UK’s busiest TV & Film equipment rental companies, providing filming equipment, engineering, crew, logistics and technical support for some of the best-known television shows. Facilitating TV productions is a fast paced, complex business and requires an extremely organised operation.
We are seeking a highly organized and detail-oriented individual to join our team as a Logistics and Fleet Coordinator. In this role, you will be responsible for overseeing the logistical operations and managing our fleet of vehicles. The successful candidate will be a self-starter with strong analytical skills and the ability to prioritize tasks effectively.

As a Logistics and Fleet Coordinator, you will be in charge of coordinating the movement and storage of Hotcam’s assets, ensuring that they are delivered to or collected from the right location, on time and in the most efficient manner, whilst upholding Hotcam’s ethos of providing a friendly and proactive client focused service.
You will work closely with suppliers, customers, and internal team members to ensure smooth operations and minimize any disruptions. Additionally, you will be responsible for overseeing our fleet of vehicles, including coordinating maintenance, tracking fuel consumption, and ensuring that all necessary documentation is up to date.

The Logistics & Fleet Coordinator is an integral part of the Kitroom Management Team. This team is at the heart of the company and made up of our Kitroom Manager, Technical Projects Manager and the Logistics & Fleet Coordinator. Working together, with distinguishable roles and responsibilities, to oversee the technical output on a day-to-day basis.

This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys problem-solving. We are open to candidates with a range of experience in logistics or fleet management, so if you are a team player with excellent communication skills, strong organization, and the ability to work well under pressure, we would love to hear from you.

The main Duties and Responsibilities include, but are not limited to:
· Coordinate the movement of goods and ensure timely deliveries and collections to customers.
· Manage the fleet of vehicles, including scheduling and coordinating maintenance and repairs.
· Coordinate company processes in relation to fleet insurance claims, parking and traffic penalties.
· Maintain accurate records of all fleet-related documentation, such as insurance and registration.
· Monitor fuel consumption and ensure fuel cards are properly utilized.
· Collaborate with suppliers, customers, and internal teams to resolve any logistics or fleet-related issues.
· Conduct regular audits of logistics and fleet operations to identify areas for improvement and advice on /coordinate necessary changes.
· Monitor inventory levels and coordinate with relevant teams to ensure stock availability to keep equipment “down time” at a minimum.
· new equipment assets entry into the asset management system accurately with purchase order, purchase price, replacement value, etc details and add to the website with continuity of information across all software.
· To support the Kitroom Manager, help coordinate the technical team and all elements associated with broadcast systems and projects. Including personnel, delegation of duties for technical projects.
· Alongside the Kitroom Manager and Technical Projects Manager coordinate quality control and checks on incoming and outgoing equipment, highlighting anything which requires parts, repair or replacement.
· Oversee the “Cross Hire” checks process, ensuring processes are followed and all cross hired equipment is accounted for, checked, and returned to suppliers efficiently.

Requirements:
· Strong analytical skills and attention to detail
· Excellent organizational and time management skills
· Ability to work well under pressure and prioritize tasks effectively.
· Strong communication and interpersonal skills

Desirable:
· Experience in utilising logistics management and fleet tracking software.
· Knowledge and previous experience of the Broadcast equipment industry