Logistics Coordinator

Job Description

We are a luxury clothing brand and are looking for someone to organise in-house all our import and export of clothing between the UK and Europe. You will be responsible for coordinating how a product will get from one location to another with all the correct paperwork in accordance to company procedures and HMRC policy.

DAILY DUTIES & RESPONSIBILITIES:
- Keep up to date with all transport, shipping, VAT, import/export regulations, changes & requirements and ensure compliance.
- Update Shipping Guide with any new regulations or requirements to ensure the smoothest process of transit / delivery of goods and customs entry to the delivery destination
- Coordinate and manage all customs matters related to international shipments
- Generate & monitor daily shipments across multiple international destinations:
o Prepare & process shipping invoices, courier labels, and liaise with sender & transporter to ensure goods dispatched correctly & promptly
o Liaise with suppliers to ensure correct wording and invoice layout is provided for all shipments, including:
§ Preferential statement
§ Incoterms
§ Commodity codes
o Checking shipment invoices have necessary information for tax returns
o Ensure accurate information is communicated to forwarders and clearing agents or the relevant person
o Monitor shipments daily, resolve any issues, taking swift corrective actions when required
o Provide timely and accurate information & updates on all shipments to the relevant team
o Follow shipments closely from initial creation to final delivery and subsequent requirements from accounts department
- Work with accounts department to address any invoicing issues and queries, as well as some basic accounting duties such as renaming invoices, merging documents and posting payments.
- Collect all relevant information and documentation regarding shipments for Accounts department, including:
o Customs entry declaration e.g. SAD Form (C88) / E2 Entry Acceptance Advice / CDS Import Document (new form of the previous two)
§ If any issues with customs entry declaration e.g. incorrectly calculated VAT / duty – contact needs to be made with correct carrier to obtain C18 demand note and new invoice from carrier or a credit note for incorrectly charged duty direct from carrier
o All documentation relating to PVA
§ Check PVA statements are correct by using calculation method created by Accounts department
- Maintain impeccable document organisation & ensure all process documents are up to date
- Work closely with wholesale team to manage transfer of new collection between multiple international cities using Carnet documents – London to Paris, London to Toronto, Toronto to New York. This includes:
o applying for ATA Carnet
o preparing all documents for wholesale team to carry with the collection
o or contacting the courier service e.g. CSM Logistics to send goods via courier on a carnet.
§ This process will need to be repeated to ensure the return of the collection back to LCS office.
- Adaptable Problem Solving - Tackling additional logistic issues as they arise & providing support to various roles in departments as needed
- Ensure correspondence is actioned promptly or forwarded on to someone who can action

SKILLS:
- High attention to detail and exceptional organizational skills
- Excellent verbal and written communication skills
- Good IT skills
- Ability to work independently and as part of a team
- Problem solving and alternative solution thinking
- Ability to work under pressure in a fast-paced, time-sensitive environment, working to tight deadlines and being able to multitask across changing priorities

BENEFICIAL EXPERIENCE:
- Logistics / freight experience between the UK and Europe essential
- Knowledge of basic accounting beneficial