Maintenance Co-ordinator

We are seeking a highly organised and proactive Maintenence Coordinator to join our client.You will be responsible for the day-to-day coordination of maintenance operations, supporting engineers, liaising with clients, and ensuring the smooth running of administrative tasks. The ideal candidate will be confident, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Location: High Wycombe
Salary: £25,000 – £30,000 per annum (depending on experience)
Hours: Full Time, Monday – Friday, 08:30 – 17:30
Annual Leave: 23 days per annum

Maintenence Coordinator Responsibilities

• Answer incoming telephone calls, take detailed messages, and direct enquiries appropriately
• Welcome and assist clients/customers visiting the office
• Process daily post; verify incoming invoices against purchase order numbers
• Monitor and respond to emails from clients and engineers
• Print and file job sheets received from engineers
• Cross-check service report sheets with time sheets
• Follow up on recommended parts from job sheets; obtain and compare quotations
• Communicate with engineers to clarify unit and job details
• Source pricing and availability of parts as needed
• Prepare and send quotations to clients; follow up on approvals
• Schedule maintenance visits and remedial works
• Maintain and update the gas cylinder spreadsheet; arrange collection as required
• Chase engineers for outstanding job sheets
• Invoice completed jobs and update debtors and sales spreadsheets

If you have previous experience in a similar coordination or administrative role and would like to share your enthusiasim with a great team we would love to hear from you!