We are seeking an experienced Senior Administrative Officer who will proactively manage health and safety, facilities, and general administrative tasks to ensure a safe, compliant, and efficient working environment across our office. The role includes responsibilities covering laboratory and office facilities, H&S compliance and general administrative function support.
Main responsibilities include but not limited to:
⢠General office administration support â Support general office administration tasks; Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements;
⢠Office facilities & maintenance â Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment; Arrange for routine maintenance, checks and certifications such as EICR, PAT test etc.; Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements;
⢠Health & Safety Compliance â Conduct risk assessments, fire safety checks, site inspections, and ensure compliance to regulations (e.g. HSE, COSHH); Keep company H&S and facilities policies up to date;
⢠Emergency Preparedness â Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments;
⢠Security & Access Control â Ensure the functionality of security systems, keyholder responsibilities, and access management; Conduct weekly building checks;
⢠Contractor Management â Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing;
⢠Training & Audits â Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency;
⢠Undertake other ad hoc assignments as required;
Requirements
⢠Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments;
⢠Solid understanding of workplace safety regulations, facility management, and general administration procedures;
⢠Excellent problem-solving, negotiation and communication skills;
⢠Health & Safety certifications preferred, such as NEBOSH/IOSH certification;
⢠Proficient in English and Chinese Mandarin.
Benefits
⢠25 days holiday + 8 bank holidays
⢠Holiday allowance increase with length of service
⢠Free lunch Monday to Friday
⢠Bupa healthcare
⢠Healthcare assessment and vouchers
⢠Free on-site car parking
⢠Contributory Pension
⢠Life assurance
⢠Company sick pay
⢠Professional Membership fees paid e.g. CIPD, IEEE
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