Multi-Site Facilities Manager (EMEA)

My client, a leading international law firm based in the City are seeking a Facilities Manager to join their team.

The Multi-Site Facilities Manager will be responsible for ensuring the proactive, efficient, and cost-effective facilities operations of the EMEA Offices. The Multi-Site FM will manage small projects and assist with managing larger projects. This role also supports the Director of Firm Real Estate with lease management for the firm’s EMEA offices.

JOB FUNCTIONS

Facilities -

• Manage the Office Services and Records operations for the London Office.
• Develop and manage the Facilities Operating Expense budgets for each designated office, providing reports on a scheduled basis.
• Manage all service and preventative maintenance contracts, review work scopes, obtain proposals and compare financial info.
• Handle inquiries and maintain vendor relations as main point of contact.
• Manages all facilities spends through the purchasing system
• Manage the office’s physical appearance by conducting operations, maintenance, and safety inspections
• Work with Building Manager to resolve daily issues
• Adhere to each sites building rules and regulations
• Manage site security for designated offices.
• Maintain IT Infrastructure environmental equipment ensuring preventative maintenance is being completed per the agreed schedule.
• Manage internal space requests in conjunction with the local office contact, coordinating proper resources as needed.
• Manage small internal construction projects and assist with larger projects.
• Manage the logistics of office relocation to new offices.
• Manage site disposal efforts

Real Estate -

• Ensure monthly rents for the EMEA offices ensuring a timely payment.
• Interact with Landlords in the EMEA offices ensuring lease statements and communications are correctly processed and filed.
• Work with the Director of Facilities and Director of Real Estate on handling any artwork that hasn’t been installed or is not the current style of Dechert.
• Practice and foster an atmosphere of teamwork and cooperation.

QUALIFICATIONS / EXPERIENCE

• BA in Business or Facilities Management
• Five years of relevant FM experience in a fast-paced, professional services environment.
• Budget development and management
• Property Management services
• Management of Office Services
• IT environmental infrastructure equipment (HVAC, UPS, Fire Suppression)
• Hands-on experience managing construction contractors
• Knowledge of Firm’s Policies and Procedures
• Creative problem solving and troubleshooting skills in relation to technical, scheduling and communications issues.
• Ability to effectively communicate verbally and in writing
• Working knowledge of Software Applications including Microsoft Word, Excel, iManage, Elite, Tagetik, Workday, and Basware.
• Ability to work night and weekend hours.
• Availability to travel to assigned offices when required