Job Description

Administration Coordinator

Overview

We are seeking a highly organised and detail-oriented Administration Coordinator to join our clients UK Small Projects Team. This role is pivotal in ensuring the smooth scheduling and management of inspections conducted by our small works teams. Reporting to the UK Resource Manager, you will play a key role in maintaining efficient operations and delivering exceptional service to our customers.

Benefits

• Salary - £26,244


• Full time & permanent


• Working hours - 8.30am-4.30pm (Monday to Friday)


• Hybrid of 2 days working from home once you have got to grips with the daily duties 


• 25 days' annual leave plus bank holidays


• Option to purchase additional annual leave


• Perkbox benefits


• 4% pension contribution

Responsibilities

As the UK Small Projects Coordinator, your main responsibilities will include:

• Processing and creating sales orders through SmartVision.


• Handling the procurement process by raising and monitoring purchase orders linked to customer orders.


• Keeping internal tracking systems up to date and ensuring customers receive accurate information within agreed timescales.


• Working closely with a designated team of engineers to record completed work and provide the necessary updates and documentation to customers.


• Preparing and issuing invoices once projects and works have been completed.


• Arranging external inspections and managing the associated purchase orders.


• Reviewing existing processes and introducing improvements to support greater efficiency and productivity across the department.


• Providing general business and administrative support to the Head of Business & Support as required.

Qualifications

• Excellent organisational skills.


• Previous administration experience in a busy office, ideally data entry and using CRM systems


• Proficiency in relevant software, including Word, Excel, and CRM systems.


• Exceptional relationship-building skills, with the ability to work both independently and collaboratively within a team.


• A high level of accuracy and attention to detail.

If you are a proactive and detail-focused professional with a passion for delivering exceptional customer service, we would love to hear from you. 

We do our best to make our adverts as specific as possible so that you do not spend your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you.  If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications.  A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

At Charterhouse Recruitment we are committed to protecting your personal data.  Please click on the link below to read our privacy notice which provides you with all you need to know about how we will use and process your data.

 http://www.charterhouserecruitment.co.uk/privacy-notice/

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