Office Admin

CNC Recruitment is seeking a dynamic Office Administrator  to join our client in Honiton area - a global leader in the military sector.

Hours of Work: Monday & Tuesday 8am – 5:15pm

                             Friday 8am – 1pm

Job Types: full time Permanent

Pay: £12.70 per hour

Key Responsibilities:

Keep the Front Desk area tidy, stocked and operational to a professional standard at all times including kitchen facilities, crockery and equipment.

Order and maintain all beverages utilised by staff and visitors to meet the needs of the business.

Receive and screen telephone calls and emails, answering queries and redirecting calls

Handle all Reception requests and diary appointments for the Supacat Calendar.

Book appropriate accommodation and or flights for staff through Flight Centre Business Travel/or budget airlines/ hotels directly as required

Deal with all requests for fleet and hire vehicles. Maintain spreadsheets and keep vehicle diaries up to date

Monitor staff holidays, sickness and daily movements and update the calendar

Update and maintain staff lists, Emergency Roll Call List and distribute monthly

Ensure that all meeting rooms within the Reception building are well presented for meetings including supply of hot and cold refreshments and/or catering requirements

Operate the site’s barrier system and security gate

Greet visitors, offer refreshments and direct them to the right person

Operate and update the Secure Visitor Register System, issue security passes and monitor return of same

Coordinate incoming and outgoing post for all departments including;

Company communications using integrated PA system

Manage company stationary stocking levels

Carry out weekly check of the defibrillator held in Reception

Carry out basic typing duties, poster production, data input, and use the photocopier, fax, Dymo label maker, binding and laminating machines. Other duties as and when required

Coordinate on-site Pension clinic appointments and comms

•                  Experience in a busy office environment

•                  Experience with administration of multiple tasks simultaneously

•                  Proficient use of Microsoft suite of products including word and excel,

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