Office Administrative Assistant

We are a diversifying company constructing high end, luxury turnkey Swimming Pool developments for the Wet Leisure industry, both in the Commercial and Domestic sectors.

We have an opening for an Office Administrator who will be located at our head Office in Rayleigh, Essex as part of a small, but very busy team supporting the Design and Construction Director in delivering our projects to the highest standards.

You will not be managing staff but will be an integral part of a small management team, supporting each member.
Previous experience in the Construction Sector would be an advantage but not essential.
This is a full time position.

The Role:
The successful candidate will be required to help manage the day to day running of the office which may include working alone and you will need to have excellent resourcing skills and the ability to prioritise your daily/weekly jobs.
This will include but not be exclusive to:
First point of contact for clients, sub-contractors, suppliers etc
Office/Project Administration
Answer incoming calls and respond accordingly
Action incoming mail – post and email
Provide all required information to the accounts manager to enable the timely issue of project invoices
Ensure that we remain GDPR compliant by acting as the companies Data Protection Officer
Ensure that all company policies are reviewed regularly and updated as required
Assist in the procurement of all materials
Prepare quotes/tenders for new projects
Management of site operations and handover of projects.
Liaison between site and office

The successful candidate will need to meet the following criteria:
Be able to prioritise workloads and have the ability to multi-task and work within a busy office, as well as handling confidential information.
Be prolific in the full Microsoft Office Package and Windows 10 operating systems
Ideally have a basic working knowledge of Sage accounts package
Have excellent numerical ability
Have good communication skills and be able to work alone on your own initiative or as part of a team with an approachable and friendly manner
Be located near Rayleigh, Essex
To conduct themselves professionally/respectfully at all times
To be friendly, presentable, self-motivated and ultimately take pride in and be responsible for their work.

Remuneration:
Salary will be paid under PAYE and includes 20 day holidays plus bank holidays
Job Type: Full-time
STRICTLY NO AGENCIES
Job Type: Full-time

Pay: £25,000.00-£26,000.00 per year

Benefits:
Company pension
Free parking
On-site parking

Schedule:
Monday to Friday

Supplemental pay types:
Yearly bonus

Education:
A-Level or equivalent (required)

Experience:
customer service: 1 year (required)
Microsoft Office: 2 years (required)

Language:
English (required)

Work Location: In person