Office Administrator

OFFICE / FACILITIES ADMINISTRATOR

An exciting opportunity for someone looking for a varied role working within a reputable law firm.

You will play a vital role in maintaining facilities and providing a welcoming environment to our clients.

A hands-on role suited to a confident professional with first class organisational and interpersonal skills and the ability to handle a varied and demanding workload.

Main responsibilities/key tasks (not exhaustive)

Facilities duties

• Ensuring the facility’s buildings, equipment and systems well maintained;
• Scheduling inspections and repairs as necessary;
• Oversee contractors;
• Ensuring facilities meet with regulatory requirements;
• Maintaining communication between management and contractors;

Office Administration duties

• To assist in coordinating meeting rooms, ensuring they are maintained to a high standard.
• To ensure incoming and outgoing telephone calls are answered and dealt with courteously and as quickly as possible.
• To assist with post room duties, including booking couriers when needed and ensuring that all post is dealt with in a timely matter.
• To maintain all records with regards to Wills, Deeds and LPA’s.
• To deal with all enquiries with regards to Wills, Deeds and LPA’s from outside sources and staff members.
• To liaise with Clients and request necessary ID and authorisation from all parties that is required for the collection thereof.
• To locate and scan wills.
• To log all documents for storage.
• Ensure that the reception area is continuously attended covering lunches and breaks as needed.

Required qualifications, skills and experience

• Diplomatic and confident in communication with a friendly and approachable manner
• High attention to detail and accuracy
• Ability to prioritise work and cope well in periods of high volume
• Proactive and able to rise to challenges
• To be methodical with strong eye for detail
• Ability to work independently, as well as part of a team
• Competent IT skills, ideally with a working knowledge of MS Office

My client is offering a competitive salary to the successful candidate, commensurate with experience and ability.

This is a full-time role working 9 am to 5.15pm Monday to Friday and at the Chichester Office.