Office Administrator

Simple Recruitment are looking for an Office Administrator for a temporary opportunity with our client in Midsomer Norton.

The Job:
You will provide crucial support to the managing director in sales administration, manage client interactions, and assist in the smooth operation of day-to-day office activities.

General office Administration:

• Greet visitors to the office, ensuring sign into visitor’s book and necessary visitors pass assigned
• Manage the register for visitor pass to ensure that passes are returned on leaving the office
• Manage the ordering and stock levels of office stationery and supplies to ensure smooth office operations
• Assist in organising meetings, maintaining schedules, to ensure an efficient working environment
• Visitors are provided with appropriate refreshments and kept informed if colleagues are not able to welcome them immediately
• First point of contact for in person visitors and answering the main phone line
• Ensure messages are taken where appropriate and shared with colleagues
• Liaise with business support manager to arrange general office maintenance and health and safety requirements are met
• Liaise with local landlords in the management of security and fire alarm/ extinguishers, including regular testing/ recording

Communication and Coordination:

• Maintain excellent communication skills, both written and verbal, to handle internal and external queries.

The Hours:
Monday to Friday
9.00am to 5.30pm (with 1 hour lunch)

About You:

• Proficient in Microsoft Office: Strong experience in Word, Excel, Outlook, Teams and PowerPoint, with the ability to create worksheets, documents, and presentations to support the sales and administrative processes.
• Client Liaison: Proven ability to manage client relationships, respond to inquiries, and handle client-related tasks professionally.
• Attention to Detail: Highly organised with strong attention to detail, ensuring accuracy in proposals, costings, and purchase order tracking.
• Team Player: Ability to work well in a team environment, with strong collaboration skills, supporting both the sales and office management functions.

Essential Experience:

• Minimum of 1-year administrative support
• PowerPoint experience is essential
• Strong interpersonal, organisational and communication skills.
• Excellent problem-solving and decision-making abilities.
• Proficient in using MS Office applications
• Ability to work cross-functionally and manage multiple projects simultaneously

Qualifications:

• GCSE Maths and English Level 4
• Business Administration Level 3 or willing to work towards

Our brief: Simple Recruitment are acting as an employment business on behalf of our client, based in Midsomer Norton, who are seeking an Office Administrator to join their team on a temporary basis.