Office Administrator

Office Administrator £30,000 - £35,000

Based in West End London

Hybrid after training - 4 days in office, 1 day working from home

A highly successful Financial Services company who supports clients in the Media and Entertainment industry is looking to recruit an Office Administrator. Based in the West End of London, this is a great opportunity for an experienced an Office Administrator who would like the opportunity to progress to Office Management in time. Looking for a reliable, positive individual with good attention to detail, excellent communication skills both verbally and written.

Responsibilities

• Responsible for Monitoring company main phone line and email.
• Check mail daily and distribute accordingly.
• Welcome and oversee visitors and clients.
• Companies House administration duties
• Company Secretarial administration duties
• Diary management for the Tax Partner and managing the touring calendar
• Maintain inventory of office supplies; orders new supplies as needed.
• Coordinate maintenance of office equipment.
• Maintain office files; for other staff to access files and records.
• Recording expenses and the use of petty cash.
• Send out office communications to the staff.
• Liaising with partners and staff daily.
• Filing, copying, and scanning.
• Order food and other supplies in preparation for internal/external meetings
• Ensure that conference rooms are always at company standard.

Desired Skills/Experience/Knowledge

• Experience with Microsoft 365. Mainly, Outlook, Word and Basic Excel.
• Excellent verbal and written communication skills
• Excellent organisational skills and attention to detail
• Excellent interpersonal and customer service skills
• Excellent time management skills with a proven ability to meet deadlines.
• Office administration and Reception experience
• Office management procedures
• Understanding of clerical procedures and systems such as record keeping and filing
• Ability to work independently, proactively, and take initiative.
• Ability to function well in a high-paced and at times stressful environment.

Benefits

• 20 days holiday plus Bank Holidays, after 3 years, will increase 1 day up to 28 days depending on length of service
• Pension
• Discretionary Bonus (depending on company and individual performance)
• Hybrid working - 4 days in office, 1 at home on a Wednesday (after 1 month training) However must be flexible from time to time to work 5 days when needed for client meetings.
• Hours: 9.30am -5.30pm

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.