Office Administrator

My client is looking for a Licensing Assistant (strong administrator).

The role will involve the following;

• Support the critical path across all stages of licensing development, from initial concept approvals to final production approvals.
• Maintain and communicate up-to-date information on existing licenses, including new product categories, expiration dates, and brand calendar changes.
• Ensure accurate documentation and tracking of all licensed items and related data within internal systems.

Key Responsibilities

• Develop a knowledge and understanding of current licensor requirements, including, but not limited to, approval process procedures, key contact personnel, legal compliance.
• Accountable for day-to-day management of allocated license brands/accounts.
• Facilitate approval of concept designs, and ensuring concept files are relevant to the brand and include the correct information.
• Providing the contractual sample quantity for all licensing brands at both pre-production and production stages, making sure to send feedback to the relevant departments.
• Ensure timely product approvals in line with licensee needs, whilst anticipating roadblocks, and proactively taking measures to address them by working closely with the relevant department.
• Maintain various database and spreadsheet files - including updating and maintaining Approval tracker, Licensor tables, Portfolios & Brand Calendars.
• Provide phone support; organize calls, listen, and proactively set follow up.
• Coordinate and schedule meetings and help with meeting preparation as required.
• Collaboration with licensors and internal cross-functional departments, including Buying, Sales, Design, Merchandising, Marketing and Finance to ensure execution of projects.
• Be the key point of contact for the relevant license brand.
• Build strong relationships with internal teams and attend and participate in divisional/departmental meetings.
• Maintaining excellent relationships with licensor contacts for expansion.
• Independently draft responses to general correspondence.
• Support License Coordinator with concise information and provide holiday cover.

Your personality is key for this role - if you do not have licensing administration experience, you must be a strong administrator who picks new things up quickly, be able to communicate at all levels, and hungry to learn and develop.

Only relevant candidates will be contacted